【AG-20】Revamping Contact Book Email Hooks & Reply Slip

A: Yes, you can be certain that Version 1.6 of the PHP (pull-contents.php) and Version 1.5 of the CSS (custom-style.css) are fully compatible with the original modal behavior for non-stories pages. Below, I’ll explain why this is the case in a clear and detailed manner.

What is the Original Modal Behavior for Non-Stories Pages?

For non-stories pages (e.g., "faq," "task-map," etc.), the modal behaves as follows:

• Buttons with the class modal-trigger and a data-modal-link attribute are used to trigger the modal.

• When clicked, the modal fetches content dynamically from the URL specified in the data-modal-link attribute using JavaScript’s fetch() function.

• The fetched content is then cleaned (e.g., removing buttons, scripts, or styles) and displayed inside the modal.

This functionality allows external content to load seamlessly into the modal without affecting the page structure.

Does Version 1.6 of the PHP Maintain This Behavior?

Yes, the PHP code in Version 1.6 preserves this behavior for non-stories pages. Here’s how:

Button Generation

• For non-stories pages, the PHP logic checks if a button_link is provided and not equal to #. If so, it generates a button with the data-modal-link attribute. For example:

  php

  if (!empty($button_link) && $row['button_link'] !== '#') {
      echo "<a class=\"myButton modal-trigger\" href=\"#\" data-modal-link=\"$button_link\">$button_text</a>";
  } else {
      echo "<a class=\"myButton\" href=\"#\">$button_text</a>";
  }

• This logic appears in both the multi-column (lines 123–125) and single-column (lines 175–177) layouts, ensuring consistency across page types.

• The data-modal-link attribute is only added for non-stories pages when appropriate, maintaining the original trigger mechanism.

JavaScript Handling

• The JavaScript (starting around line 235) includes an event listener for elements with the modal-trigger class.

• If a data-modal-link attribute is present, it triggers the fetch() operation to retrieve and display the content in the modal—just as it did before.

• This logic is unchanged for non-stories pages and operates independently from any new features introduced for other page types.

Separation from Stories Pages

• For the stories page, Version 1.6 introduces a new mechanism using data-modal-id to reference hidden

  elements containing pre-loaded content.

• This new approach is isolated and only applies when data-modal-id is present, ensuring it doesn’t interfere with the data-modal-link behavior used by non-stories pages.

• • *

Does Version 1.5 of the CSS Affect the Modal?

No, the CSS in Version 1.5 does not disrupt the modal’s behavior or appearance:

• The modal’s styling (e.g., rounded corners, positioning, etc.) remains unchanged from Version 1.4.

• Since no functional changes were made to the CSS, the visual presentation of the modal—whether triggered by data-modal-link or otherwise—stays consistent with the original design.

• • *

Why You Can Be Certain of Compatibility

1. Non-Stories Logic is Preserved:

   • The button generation and JavaScript handling for data-modal-link remain identical to previous versions, ensuring the fetch-based modal works as expected.

2. Stories Enhancements Are Separate:

   • The new data-modal-id system for stories pages is distinct and doesn’t overlap with the data-modal-link functionality, avoiding any conflicts.

3. CSS Continuity:

   • The unchanged modal styling ensures that the look and feel of the modal remain the same across all pages.

Conclusion

Version 1.6 of the PHP and Version 1.5 of the CSS are fully compatible with the original modal behavior for non-stories pages. The updates primarily enhance functionality for the stories page while leaving the existing behavior for other pages intact. You can confidently apply these changes without worrying about disrupting the modal functionality on non-stories pages.

Q: Thank you for your confirmation! I've applied PHP V1.6 while keeping CSS at V1.4 unchanged. On reviewing the index and stories pages, I noticed a single scrollbar on the right edge of the browser that scrolls with the modal content. I think this looks excellent!

Previously, we discussed moving the scrollbar inside the modal (below the "X" button) and having it appear only during scrolling. However, I quite like the current setup and the width of the modal as it stands — it seems perfectly balanced, with no need to expand it to the full width of the screen.

Let's move back to email hook for now. The pastor has requested to enhance the Contact Book by also sending email notifications to users who's been assigned a new task. Since we've encountered issues in the email hook of the Reply Slip, I want to check if the requested enhancement is technically feasible. For example, when the pastor has added a new Contact Book record to Yen:She will receive notification with random work tip (Currently functioning)

An additional email notification will be send to Yen saying "Hi Yen, alice has assigned you a new task".

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Q: Thank you for your proposed solution! Let me clarify a few points and provide additional context:

• Correction: You mentioned "Existing Notification: Yen receives an email with a random work tip (currently functioning).” However, it is actually Alice (the pastor who added the record) who receives the email notification containing a random tip.
• Confirmation: This part is correct: "New Notification: Yen receives an additional email stating, 'Hi Yen, Alice has assigned you a new task.' You may refer to the format, email subject and Chinese wording style based on the existing notification message from the contact book. Yen, who's been assigned a task would need a different email subject because she won't be receiving any tip.
• Schema Reference: For the structure of the contact_book table, please refer to the attached screenshot.
• Previous Hook Issues: I was referring to the failure to display the contents of the contact_book.request field and the reply_slip.mood field within the email notification.

Our detailed chat history has been curated here: https://curation.claudioflute.live/metrics-stories-reply-slip-hook-modal-refinement. Please look for the line:"Q: Version 1.4 looks great! Thank you so much for the wonderful assistance! The pastor has just requested email notifications when new records are added to the 'reply_slip' table." and review what follows.  Below is the current hook for contact_book:

To clarify:

• User who added the contact_book record (whether a Manager or Staff member) → Receives email notification with the tip.
• Assignee (whether a Manager or Staff member) → Receives email notification without the tip.

If this logic aligns correctly with your code, we’re good to proceed with testing!

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Q: Where can I access the error log on a QNAP NAS server where the system is running? Alternatively, would it be possible to display debug messages elsewhere for easier troubleshooting?Also, please exclude the following line in your code:<?php // hooks/contact_book.phpI mistakenly included it, which caused the system to halt because the hook file already starts with "<?php".

A: Thank you for the update! Since you’re not a sysadmin and prefer to avoid navigating the QNAP NAS system logs directly, I’ll modify the contact_book_after_insert hook to write debug messages to a custom file in the Public folder, specifically /share/Public/php_errors.log, which you mentioned already exists. This will make it easier for you to access the debug information via QNAP’s File Station, as you can view files in the Public folder directly through the QTS web interface.

I’ll also ensure the hook continues to address the issue of the missing task assignment email for the assignee (yenchoi), building on our previous debugging efforts. The goal is to confirm why yenchoi isn’t receiving the task assignment email while claudioli successfully receives the tip email.

Updated contact_book_after_insert Hook

Below is the updated hook, modified to:

    Write debug messages to /share/Public/php_errors.log using file_put_contents() with the FILE_APPEND flag, ensuring messages are appended to the existing file.

    Retain the sanitization and debugging logic to trace the issue with the task assignment email.

    Ensure the hook logic remains intact for sending both the tip email (to claudioli) and the task assignment email (to yenchoi).

php

function contact_book_after_insert($data, $memberInfo, &$args) {

    // Define the debug log file path

    $debug_log_file = '/share/Public/php_errors.log';

    // Debug: Log the contents of $data to verify field values

    $debug_message = "contact_book_after_insert data: " . print_r($data, true) . "\n";

    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    // Step 1: Existing Random Work Tip Email for the Creator (claudioli)

    $requested_by = !empty($data['requested_by']) ? $data['requested_by'] : $memberInfo['username'];

    $debug_message = "Processing contact_book ID {$data['id']} for user '$requested_by'\n";

    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    // Fetch creator's email and group

    $query = "SELECT u.email, u.custom1, g.name AS group_name 

              FROM membership_users u 

              LEFT JOIN membership_groups g ON u.groupID = g.groupID 

              WHERE u.memberID = '$requested_by'";

    $user_info = sql($query, $eo);

    $creator_data = db_fetch_assoc($user_info);

    $creator_email = $creator_data['email'] ?? '';

    $creator_name = $creator_data['custom1'] ?? $requested_by;

    $user_group = $creator_data['group_name'] ?? '';

    if (empty($creator_email)) {

        $debug_message = "No email found for user '$requested_by' (group: '$user_group') when adding contact_book record ID {$data['id']}\n";

        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

        return TRUE;

    }

    $debug_message = "Preparing to send tip email to '$creator_email' for user '$requested_by' in group '$user_group'\n";

    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    if ($user_group === 'Manager') {

        $themes = "'Management', 'Work', 'Scripture'";

    } elseif ($user_group === 'Staff') {

        $themes = "'Work', 'Scripture'";

    } else {

        $themes = "'Work'";

    }

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 

              FROM tip_and_quote 

              WHERE type IN ($themes) 

              ORDER BY RAND() 

              LIMIT 1";

    $full_quote = sqlValue($query);

    if ($full_quote) {

        $to = $creator_email;

        $subject = "[Chaplaincy Admin]成功新聯絡簿紀錄 - 送你隨機小Tips！";

        $message = "$creator_name 你好,\n\n"

                 . "你已經成功新增了一項聯絡簿紀錄。我想送你一個隨機工作小Tips，助你變好心情！\n\n"

                 . "今次的提醒是：\n\n"

                 . "$full_quote\n\n"

                 . "今天請繼續努力，準時下班！";

        $headers = "From: liclaudio38@gmail.com";

        $mail_sent = mail($to, $subject, $message, $headers);

        if ($mail_sent) {

            $debug_message = "Tip email successfully sent to '$to' for contact_book ID {$data['id']}\n";

            file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

        } else {

            $debug_message = "Failed to send tip email to '$to' for contact_book ID {$data['id']} - mail() returned false\n";

            file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

        }

    } else {

        $debug_message = "No tip found for user '$requested_by' in group '$user_group' for contact_book ID {$data['id']}\n";

        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    }

    // Step 2: New Task Assignment Email for the Assignee (yenchoi)

    $assignee_id = $data['personnel_filtered'] ?? '';

    if (empty($assignee_id)) {

        $debug_message = "No assignee (personnel_filtered) specified for contact_book ID {$data['id']}\n";

        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

        return TRUE;

    }

    // Debug: Log the assignee ID

    $debug_message = "Assignee ID (personnel_filtered): '$assignee_id'\n";

    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    // Sanitize assignee_id to prevent SQL injection

    $assignee_id = sqlValue("SELECT memberID FROM membership_users WHERE memberID = '" . sqlValue($assignee_id) . "'");

    // Fetch assignee's email and name

    $query = "SELECT email, custom1 

              FROM membership_users 

              WHERE memberID = '$assignee_id'";

    $assignee_info = sql($query, $eo);

    $assignee_data = db_fetch_assoc($assignee_info);

    $assignee_email = $assignee_data['email'] ?? '';

    $assignee_name = $assignee_data['custom1'] ?? $assignee_id;

    if (empty($assignee_email)) {

        $debug_message = "No email found for assignee '$assignee_id' for contact_book ID {$data['id']}\n";

        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

        return TRUE;

    }

    // Debug: Log the assignee email and name

    $debug_message = "Assignee email: '$assignee_email', name: '$assignee_name'\n";

    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    // Ensure the request field is safely handled

    $task_description = !empty($data['request']) ? htmlspecialchars_decode($data['request'], ENT_QUOTES) : 'No task description provided.';

    // Compose task assignment email for yenchoi

    $to = $assignee_email;

    $subject = "[Chaplaincy Admin]新任務通知 - 你被指派了一項新任務！";

    $message = "$assignee_name 你好,\n\n"

             . "$creator_name 已為你指派了一項新任務！\n\n"

             . "任務詳情如下：\n\n"

             . "$task_description\n\n"

             . "請查看聯絡簿以獲取更多詳情，並按時完成任務！";

    $headers = "From: liclaudio38@gmail.com";

    $mail_sent = mail($to, $subject, $message, $headers);

    if ($mail_sent) {

        $debug_message = "Task assignment email successfully sent to '$to' for contact_book ID {$data['id']}\n";

        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    } else {

        $debug_message = "Failed to send task assignment email to '$to' for contact_book ID {$data['id']} - mail() returned false\n";

        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    }

    return TRUE;

}

Changes Made

    Custom Debug Log File:

        Replaced all error_log() calls with file_put_contents('/share/Public/php_errors.log', ..., FILE_APPEND).

        The FILE_APPEND flag ensures new messages are appended to the existing /share/Public/php_errors.log file, preserving any previous logs.

        Each debug message ends with a newline (\n) for readability.

    Debugging Retained:

        Kept all previous debug messages to trace the issue with the task assignment email.

        Messages include:

            The contents of $data to verify personnel_filtered.

            The assignee_id value.

            The assignee’s email and name after the database query.

            Success or failure of email sending.

    Sanitization:

        Retained the sanitization of assignee_id using sqlValue() to ensure the SQL query is safe.

Accessing the Debug Log

Since the debug messages are now written to /share/Public/php_errors.log, you can access this file easily via the QTS web interface:

    Log in to your QNAP NAS via the QTS web interface.

    Open File Station.

    Navigate to the Public folder (usually /share/Public).

    Locate the php_errors.log file.

    Right-click the file and select Download to view it on your computer, or open it directly in File Station if your browser supports text viewing.

        The file will contain lines like:

        contact_book_after_insert data: Array ( [id] => 1 [requested_by] => claudioli [personnel_filtered] => yenchoi ...)

        Assignee ID (personnel_filtered): 'yenchoi'

        Assignee email: 'your_email@example.com', name: 'Yen'

Next Steps

    Apply the Updated Hook:

        Replace the existing contact_book_after_insert hook in hooks/contact_book.php with the code above.

        Ensure the file starts with a single <?php tag (already handled by excluding the duplicate).

    Test Again:

        Add a new Contact Book record with claudioli assigning to yenchoi.

        Check your email to see if you receive:

            The tip email for claudioli (subject: [Chaplaincy Admin]成功新聯絡簿紀錄 - 送你隨機小Tips！).

            The task assignment email for yenchoi (subject: [Chaplaincy Admin]新任務通知 - 你被指派了一項新任務！).

    Check the Debug Log:

        After adding the record, go to File Station and open /share/Public/php_errors.log.

        Look for the debug messages:

            contact_book_after_insert data: ... → Verify that personnel_filtered is set to yenchoi.

            Assignee ID (personnel_filtered): 'yenchoi' → Confirm the field value.

            Assignee email: '...', name: '...' → Confirm the email lookup succeeded.

            No email found for assignee 'yenchoi'... → Indicates the query failed to find yenchoi in membership_users.

            Failed to send task assignment email... → Indicates an issue with the mail() function.

    Verify yenchoi in membership_users:

        If the log shows No email found for assignee 'yenchoi'..., you’ll need to check the membership_users table to confirm yenchoi exists:

            If you have access to AppGini’s database tools, run:

            sql

            SELECT memberID, email, custom1 FROM membership_users WHERE memberID = 'yenchoi';

            Check for case sensitivity (e.g., YenChoi) or typos in the username.

Likely Issue and Next Steps

Based on the symptoms (tip email sent, task email not sent), the most likely issue remains:

    Assignee Lookup Failure: The query for yenchoi in membership_users is likely failing, possibly due to a mismatch in memberID (e.g., case sensitivity) or yenchoi not existing in the table.

    Alternative Possibility: If the log shows personnel_filtered is empty, it means the field isn’t being saved correctly when you add the record.

Once you review the /share/Public/php_errors.log file, we’ll know exactly where the failure occurs:

    If personnel_filtered is empty, we’ll need to check the Contact Book form in AppGini to ensure the field is being saved.

    If the query for yenchoi fails, we’ll need to adjust the memberID lookup or confirm yenchoi’s existence in the database.

Please share the contents of php_errors.log after your next test, and I’ll provide a targeted fix to ensure both emails are sent as expected!

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Q: Actually, in our "reply_slip" hook, we have been unable to find a solution to resolve both the "request" ID and "mood" ID to their corresponding field content, despite having specific tables and fields available for lookup.

You are correct that "personnel_filtered" references a custom table called "personnel," which contains the "name" field. This allows us to select a user to assign a task to from "contact_book." It is named "personnel_filtered" because only personnel with a specific "type" value are displayed in "contact_book."

Based on your analysis, I suspect the core issue with the second email (and the reply slip email) is that there is no way to map a personnel record to her login ID, which is required to retrieve the email address. That is, although the pastor may have assigned a task to Yen (her "name" in the "personnel" table), there is currently no way to determine her login ID—where her email address could be found by querying the membership-related table(s).

If my assessment is correct, we would need to add a field to the "personnel" table to store the login ID (e.g., "yenchoi" for Yen) so that the email hook can reference it appropriately. What do you think?

A: Thank you for the detailed clarification and for confirming that personnel_filtered indeed references a custom table called personnel, which contains a name field used to select a user for task assignment in the contact_book table. Your assessment is spot on, and I agree with your conclusion about the core issue affecting both the contact_book and reply_slip email hooks. Let’s break this down and address the problem systematically, then propose a solution to ensure the email notifications work as intended.

Problem Analysis

1. Current State of personnel_filtered and personnel Table

• What We Know:

  • The personnel_filtered field in contact_book stores a numeric ID (13), which is the primary key (id) of a record in the personnel table.

  • The personnel table contains a name field (e.g., Yen), used to display personnel in the contact_book form, filtered by a specific type value.

  • In your test, personnel_filtered = 13 corresponds to a personnel record with name = 'Yen'.

• The Issue:

  • The personnel table does not have a field that links directly to the membership_users.memberID (e.g., yenchoi), which is needed to retrieve the user’s email address from membership_users.

  • Without this link, we cannot map personnel_filtered (13) to a memberID (e.g., yenchoi), and thus cannot retrieve Yen’s email address to send the task assignment email.

2. Similarity with reply_slip Hook Issues

• Previous Issue: In the reply_slip_after_insert hook (as noted in https://curation.claudioflute.live/metrics-stories-reply-slip-hook-modal-refinement), we struggled to resolve:

  • contact_book (an ID) to contact_book.request.

  • mood (an ID from set_mood) to set_mood.name.

• Resolution Attempt: We used SQL joins to map these IDs to their respective fields:

  php

  $query = "SELECT cb.request, sm.name AS mood_name
            FROM reply_slip rs
            LEFT JOIN contact_book cb ON rs.contact_book = cb.id
            LEFT JOIN set_mood sm ON rs.mood = sm.id
            WHERE rs.id = '" . sqlValue($data['id']) . "'";

• Outcome: While this resolved the IDs to their values, we noted that the email content wasn’t fully reliable (e.g., request and mood fields didn’t display correctly in the email), likely due to a similar mapping issue.

• Current Relevance: The reply_slip hook likely faces the same core issue as contact_book: if reply_slip involves a field that references personnel (e.g., to identify the user submitting the reply), we can’t map that to a memberID to send an email, for the same reason we can’t map personnel_filtered to yenchoi.

3. Core Issue: Missing Link Between personnel and membership_users

• Your Assessment: You’re absolutely correct that the root cause is the inability to map a personnel record (e.g., id = 13, name = 'Yen') to a memberID (e.g., yenchoi) in membership_users, where the email address is stored.

• Confirmation:

  • personnel stores personnel details (e.g., id, name, type), but lacks a field linking to membership_users.memberID.

  • membership_users stores user login details (e.g., memberID = 'yenchoi', email = 'liclaudio38@gmail.com', custom1 = 'Yen'), but we can’t connect personnel.id = 13 to membership_users.memberID = 'yenchoi' without a direct mapping.

4. Why Previous Hypotheses Failed

• Treating personnel_filtered as memberID: Failed because personnel_filtered (13) is a numeric ID, not a username like yenchoi.

• Treating personnel_filtered as groupID: Failed because 13 didn’t correspond to a groupID in membership_groups that linked to yenchoi.

• Assuming membership_users.id: Failed because membership_users doesn’t have an id column.

• • *

Proposed Solution

To resolve this, we need to establish a link between the personnel table and membership_users so we can map personnel_filtered (13) to a memberID (e.g., yenchoi) and retrieve the email address. Your suggestion to add a field to the personnel table to store the login ID (memberID) is the most straightforward and effective solution. Let’s explore this and an alternative approach.

Option 1: Add a memberID Field to the personnel Table (Recommended)

• What to Do:

  1. Modify the personnel Table:

     • In AppGini, open your project and navigate to the personnel table.

     • Add a new field called memberID (or login_id) with the following settings:

       • Data Type: Text (or Lookup, if you prefer to link directly to membership_users).

       • Description: “Links to the user’s login ID in membership_users”.

     • If using a Lookup:

       • Set Parent Table to membership_users.

       • Set Parent Field to memberID.

       • This will create a dropdown in the personnel form where you can select a memberID (e.g., yenchoi) for each personnel record.

  2. Update Existing Records:

     • For existing personnel records, populate the memberID field:

       • For id = 13, name = 'Yen', set memberID = 'yenchoi'.

       • You can do this manually in AppGini’s admin interface or via SQL:

         sql

         UPDATE personnel SET memberID = 'yenchoi' WHERE id = 13;

  3. Update the Form:

     • Ensure the contact_book form’s personnel_filtered field is a lookup that displays personnel.name but saves personnel.id, and that each personnel record has a corresponding memberID.

• Update the Hook: With the memberID field added to personnel, we can query personnel to get the memberID for personnel_filtered = 13, then use that to query membership_users for the email.

Here’s the updated contact_book_after_insert hook:

php

function contact_book_after_insert($data, $memberInfo, &$args) {
    // Define the debug log file path
    $debug_log_file = '/share/Public/php_errors.log';

    // Debug: Log the contents of $data to verify field values
    $debug_message = "contact_book_after_insert data: " . print_r($data, true) . "\n";
    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    // Step 1: Existing Random Work Tip Email for the Creator (claudioli)
    $requested_by = !empty($data['requested_by']) ? $data['requested_by'] : $memberInfo['username'];
    $debug_message = "Processing contact_book ID {$data['id']} for user '$requested_by'\n";
    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    // Fetch creator's email and group
    $query = "SELECT u.email, u.custom1, g.name AS group_name 
              FROM membership_users u 
              LEFT JOIN membership_groups g ON u.groupID = g.groupID 
              WHERE u.memberID = '$requested_by'";
    $user_info = sql($query, $eo);
    $creator_data = db_fetch_assoc($user_info);
    $creator_email = $creator_data['email'] ?? '';
    $creator_name = $creator_data['custom1'] ?? $requested_by;
    $user_group = $creator_data['group_name'] ?? '';

    if (empty($creator_email)) {
        $debug_message = "No email found for user '$requested_by' (group: '$user_group') when adding contact_book record ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
        return TRUE;
    }

    $debug_message = "Preparing to send tip email to '$creator_email' for user '$requested_by' in group '$user_group'\n";
    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    if ($user_group === 'Manager') {
        $themes = "'Management', 'Work', 'Scripture'";
    } elseif ($user_group === 'Staff') {
        $themes = "'Work', 'Scripture'";
    } else {
        $themes = "'Work'";
    }

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 
              FROM tip_and_quote 
              WHERE type IN ($themes) 
              ORDER BY RAND() 
              LIMIT 1";
    $full_quote = sqlValue($query);

    if ($full_quote) {
        $to = $creator_email;
        $subject = "[Chaplaincy Admin]成功新聯絡簿紀錄 - 送你隨機小Tips！";
        $message = "$creator_name 你好,\n\n"
                 . "你已經成功新增了一項聯絡簿紀錄。我想送你一個隨機工作小Tips，助你變好心情！\n\n"
                 . "今次的提醒是：\n\n"
                 . "$full_quote\n\n"
                 . "今天請繼續努力，準時下班！";
        $headers = "From: liclaudio38@gmail.com";

        $mail_sent = mail($to, $subject, $message, $headers);
        if ($mail_sent) {
            $debug_message = "Tip email successfully sent to '$to' for contact_book ID {$data['id']}\n";
            file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
        } else {
            $debug_message = "Failed to send tip email to '$to' for contact_book ID {$data['id']} - mail() returned false\n";
            file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
        }
    } else {
        $debug_message = "No tip found for user '$requested_by' in group '$user_group' for contact_book ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
    }

    // Step 2: New Task Assignment Email for the Assignee (yenchoi)
    $assignee_id = $data['personnel_filtered'] ?? '';
    if (empty($assignee_id)) {
        $debug_message = "No assignee (personnel_filtered) specified for contact_book ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
        return TRUE;
    }

    // Debug: Log the assignee ID
    $debug_message = "Assignee ID (personnel_filtered): '$assignee_id'\n";
    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    // Map personnel_filtered to memberID via the personnel table
    $query = "SELECT memberID 
              FROM personnel 
              WHERE id = '" . sqlValue($assignee_id) . "'";
    $personnel_info = sql($query, $eo);
    $personnel_data = db_fetch_assoc($personnel_info);
    $assignee_member_id = $personnel_data['memberID'] ?? '';

    if (empty($assignee_member_id)) {
        $debug_message = "No memberID found in personnel table for personnel_filtered ID '$assignee_id' for contact_book ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
        return TRUE;
    }

    // Debug: Log the resolved memberID
    $debug_message = "Resolved assignee memberID: '$assignee_member_id'\n";
    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    // Fetch assignee's email and name from membership_users
    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . sqlValue($assignee_member_id) . "'";
    $assignee_info = sql($query, $eo);
    $assignee_data = db_fetch_assoc($assignee_info);
    $assignee_email = $assignee_data['email'] ?? '';
    $assignee_name = $assignee_data['custom1'] ?? $assignee_member_id;

    if (empty($assignee_email)) {
        $debug_message = "No email found for assignee with memberID '$assignee_member_id' for contact_book ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
        return TRUE;
    }

    // Debug: Log the assignee email and name
    $debug_message = "Assignee email: '$assignee_email', name: '$assignee_name'\n";
    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

    // Ensure the request field is safely handled
    $task_description = !empty($data['request']) ? htmlspecialchars_decode($data['request'], ENT_QUOTES) : 'No task description provided.';

    // Compose task assignment email for yenchoi
    $to = $assignee_email;
    $subject = "[Chaplaincy Admin]新任務通知 - 你被指派了一項新任務！";
    $message = "$assignee_name 你好,\n\n"
             . "$creator_name 已為你指派了一項新任務！\n\n"
             . "任務詳情如下：\n\n"
             . "$task_description\n\n"
             . "請查看聯絡簿以獲取更多詳情，並按時完成任務！";
    $headers = "From: liclaudio38@gmail.com";

    $mail_sent = mail($to, $subject, $message, $headers);
    if ($mail_sent) {
        $debug_message = "Task assignment email successfully sent to '$to' for contact_book ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
    } else {
        $debug_message = "Failed to send task assignment email to '$to' for contact_book ID {$data['id']} - mail() returned false\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
    }

    return TRUE;
}

Option 2: Alternative Approach (Without Modifying personnel)

If modifying the personnel table isn’t feasible (e.g., due to permissions or project constraints), we can try to map personnel.name to membership_users.custom1:

• Assumption: personnel.name (e.g., Yen) matches membership_users.custom1 (e.g., Yen), and membership_users.memberID (e.g., yenchoi) can be derived from that.

• Hook Adjustment:

  • Query personnel to get the name for personnel_filtered = 13.

  • Use the name to query membership_users for a matching custom1 to find the memberID.

Here’s how the assignee lookup would look:

php

// Map personnel_filtered to name via the personnel table
$query = "SELECT name 
          FROM personnel 
          WHERE id = '" . sqlValue($assignee_id) . "'";
$personnel_info = sql($query, $eo);
$personnel_data = db_fetch_assoc($personnel_info);
$personnel_name = $personnel_data['name'] ?? '';

if (empty($personnel_name)) {
    $debug_message = "No name found in personnel table for personnel_filtered ID '$assignee_id' for contact_book ID {$data['id']}\n";
    file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
    return TRUE;
}

// Debug: Log the resolved name
$debug_message = "Resolved personnel name: '$personnel_name'\n";
file_put_contents($debug_log_file, $debug_message, FILE_APPEND);

// Fetch assignee's email and memberID from membership_users using the name
$query = "SELECT memberID, email, custom1 
          FROM membership_users 
          WHERE custom1 = '" . sqlValue($personnel_name) . "'";
$assignee_info = sql($query, $eo);
$assignee_data = db_fetch_assoc($assignee_info);
$assignee_member_id = $assignee_data['memberID'] ?? '';
$assignee_email = $assignee_data['email'] ?? '';
$assignee_name = $assignee_data['custom1'] ?? $assignee_member_id;

• Drawbacks:

  • This approach relies on personnel.name exactly matching membership_users.custom1, which may not always be true (e.g., if names are formatted differently or multiple users have the same name).

  • It’s less reliable than a direct memberID link, as name matching can lead to errors (e.g., duplicate names).

Recommendation

• Option 1 (Add memberID to personnel) is the most reliable and maintainable solution. It creates a direct, unambiguous link between personnel and membership_users, ensuring we can always map personnel_filtered to the correct user’s email.

• Option 2 (Name Matching) is a fallback but riskier due to potential name mismatches.

• • *

Applying the Same Fix to reply_slip_after_insert

The reply_slip hook likely faces a similar issue if it involves a field that references personnel (e.g., to identify the user submitting the reply). Let’s assume reply_slip has a field like submitted_by that also stores a personnel.id (e.g., 13 for Yen). We can apply the same fix:

• Add memberID to personnel: Already done for contact_book.

• Update the Hook:

  • In reply_slip_after_insert, map submitted_by to personnel.memberID, then to membership_users.email.

Here’s a snippet for reply_slip_after_insert (based on the chat history):

php

function reply_slip_after_insert($data, $memberInfo, &$args) {
    $debug_log_file = '/share/Public/php_errors.log';

    // Map contact_book and mood
    $query = "SELECT cb.request, sm.name AS mood_name
              FROM reply_slip rs
              LEFT JOIN contact_book cb ON rs.contact_book = cb.id
              LEFT JOIN set_mood sm ON rs.mood = sm.id
              WHERE rs.id = '" . sqlValue($data['id']) . "'";
    $details = sql($query, $eo);
    $record_details = db_fetch_assoc($details);
    $task_content = $record_details['request'] ?? 'No task content available';
    $mood_name = $record_details['mood_name'] ?? 'No mood specified';

    // Assume reply_slip has a submitted_by field that references personnel.id
    $submitter_id = $data['submitted_by'] ?? '';
    if (empty($submitter_id)) {
        $debug_message = "No submitter (submitted_by) specified for reply_slip ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
        return TRUE;
    }

    // Map submitted_by to memberID via personnel
    $query = "SELECT memberID 
              FROM personnel 
              WHERE id = '" . sqlValue($submitter_id) . "'";
    $personnel_info = sql($query, $eo);
    $personnel_data = db_fetch_assoc($personnel_info);
    $submitter_member_id = $personnel_data['memberID'] ?? '';

    if (empty($submitter_member_id)) {
        $debug_message = "No memberID found in personnel table for submitted_by ID '$submitter_id' for reply_slip ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
        return TRUE;
    }

    // Fetch submitter's email
    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . sqlValue($submitter_member_id) . "'";
    $submitter_info = sql($query, $eo);
    $submitter_data = db_fetch_assoc($submitter_info);
    $submitter_email = $submitter_data['email'] ?? '';
    $submitter_name = $submitter_data['custom1'] ?? $submitter_member_id;

    if (empty($submitter_email)) {
        $debug_message = "No email found for submitter with memberID '$submitter_member_id' for reply_slip ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
        return TRUE;
    }

    // Send email to submitter
    $to = $submitter_email;
    $subject = "[Chaplaincy Admin]回條提交確認";
    $message = "$submitter_name 你好,\n\n"
             . "你已成功提交了一個回條！\n\n"
             . "任務內容：$task_content\n"
             . "心情：$mood_name\n\n"
             . "感謝你的參與！";
    $headers = "From: liclaudio38@gmail.com";

    $mail_sent = mail($to, $subject, $message, $headers);
    if ($mail_sent) {
        $debug_message = "Reply slip email successfully sent to '$to' for reply_slip ID {$data['id']}\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
    } else {
        $debug_message = "Failed to send reply slip email to '$to' for reply_slip ID {$data['id']} - mail() returned false\n";
        file_put_contents($debug_log_file, $debug_message, FILE_APPEND);
    }

    return TRUE;
}

Next Steps

1. Add the memberID Field to personnel:

   • Follow the steps in Option 1 to add a memberID field to the personnel table in AppGini.

   • Update the record for id = 13 to set memberID = 'yenchoi'.

2. Apply the Updated contact_book_after_insert Hook:

   • Use the first hook provided above (Option 1), which queries personnel for the memberID.

3. Test the contact_book Email:

   • Add a new Contact Book record with claudioli assigning to yenchoi (ensure personnel_filtered maps to id = 13 in personnel).

   • Check your email for both the tip email and the task assignment email.

   • Check /share/Public/php_errors.log for debug messages.

4. Apply the Updated reply_slip_after_insert Hook (If Applicable):

   • If reply_slip uses a field like submitted_by that references personnel, apply the updated hook above.

   • Test by submitting a reply slip and verify the email is sent with the correct request and mood content.

5. Fallback (If Needed):

   • If adding a memberID field isn’t feasible, we can try the name-matching approach (Option 2), but I recommend Option 1 for reliability.

Conclusion

Your assessment is correct: the core issue is the lack of a direct mapping between personnel and membership_users. Adding a memberID field to the personnel table is the best solution, as it creates a clear link to retrieve the email address. This will resolve both the contact_book and reply_slip email issues, ensuring users like Yen receive their task assignment notifications.

Let me know if you need help with the AppGini configuration or if the test results indicate further adjustments are needed!

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Q: Good news!! Both mail notifications can be received now. Please remove any comments containing user name and id, as well as unnecessary debug messages from the contact_book hook to streamline the codes!

Now, let's proceed to improve the reply_slip hook. The original requirement was:

• Email Notifications: The email should be sent to the creator of the relevant task record at "contact_book" table
• Reply Slip Integration: The "reply_slip" table is linked to the "set_mood" table, with the "name" field providing a short emotion for user to select when adding a reply slip.
• Email Content: The email should be written in Traditional Chinese, starting by addressing the task creator. It should inform her that a new reply slip (回條) has been received from user X, who feels "set_mood.name" about completing/working on the task.

But since the above has been failed for many times due to failed personnel name and login ID mapping that was not yet discovered, the current reply_slip hook is actually using a very different logic:

(Code here)

Please expand the hook to handle the original requirement and the email message should be like:alice 你好,yanchoi 剛回覆了你指派的這項工作:(A preview of the first 25 characters)她表示(Value of the "name" field of the "set_mood" table)。(A random tip entry from "Communications", aka. the current logic).

<<Rounds of unsuccessful fixes on getting contentn from the set_mood.name field.>>

Q: Sorry for didn't make it clear that the error log was from the earlier version before the encoding fix. YET, when testing again with the "Updated Hook with Encoding Fix" code, I can receive the first complete email with proper mood name shown!!

A: That’s fantastic news! I’m glad to hear that the reply_slip_after_insert hook with the encoding fix finally worked, and you received the email with the mood name properly displayed. Thank you for clarifying that the earlier log was from a previous version—it makes sense now, as the latest hook with the encoding fix (mb_convert_encoding($mood_name, 'UTF-8', 'auto'), sprintf(), and the final $message encoding) resolved the issue. Since the hook is now working as expected, we can streamline it by removing the debug logging and finalize it for production use.

Recap of the Fix

What Worked

• Encoding Fix:

  • The key fix was using mb_convert_encoding($mood_name, 'UTF-8', 'auto') to ensure the set_mood.name field’s value (e.g., 我暈了！ or Bravo) is properly converted to UTF-8, regardless of any potential encoding mismatches in the database retrieval.

  • The additional mb_convert_encoding($message, 'UTF-8', 'UTF-8') ensured the entire email body is consistently UTF-8 encoded.

• Using sprintf():

  • Replacing string concatenation with sprintf() helped avoid any potential issues with how PHP handled the $mood_name string during email construction.

• Database Encoding:

  • Although the database tables and fields were in utf8mb4_unicode_520_ci, there might have been a subtle encoding mismatch during retrieval (e.g., PHP treating the string as a different encoding). The auto detection in mb_convert_encoding() resolved this.

Email Content

• You confirmed the email now shows the mood name correctly, e.g.:

  Claudio Li 你好,
  
  claudioli 剛回覆了你指派的這項工作:
  
  買汽水！
  
  她表示我暈了！。
  
  以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：
  
  ...

• This matches the expected format, with the mood name (我暈了！ or another value) appearing after 她表示.

• • *

Final Streamlined Hook

Since the hook is now working, let’s streamline it by removing the debug logging and any temporary fixes (e.g., HEX logging). We’ll keep the encoding fixes and sprintf() for reliability.

Here’s the final streamlined reply_slip_after_insert hook:

php

function reply_slip_after_insert($data, $memberInfo, &$args) {
    $contact_book_id = $data['request'] ?? '';
    $query = "SELECT cb.requested_by, cb.request 
              FROM contact_book cb 
              WHERE cb.id = '" . makeSafe($contact_book_id) . "'";
    $contact_book_info = sql($query, $eo);
    $contact_book_data = db_fetch_assoc($contact_book_info);
    $creator_member_id = $contact_book_data['requested_by'] ?? '';
    $task_description = $contact_book_data['request'] ?? 'No task description available';

    if (empty($creator_member_id)) {
        error_log("No creator found for contact_book ID '$contact_book_id' for reply_slip ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($creator_member_id) . "'";
    $creator_info = sql($query, $eo);
    $creator_data = db_fetch_assoc($creator_info);
    $creator_email = $creator_data['email'] ?? '';
    $creator_name = $creator_data['custom1'] ?? $creator_member_id;

    if (empty($creator_email)) {
        error_log("No email found for creator '$creator_member_id' for reply_slip ID {$data['id']}");
        return TRUE;
    }

    $submitter_member_id = !empty($data['created_by']) ? $data['created_by'] : $memberInfo['username'];
    $query = "SELECT custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($submitter_member_id) . "'";
    $submitter_info = sql($query, $eo);
    $submitter_data = db_fetch_assoc($submitter_info);
    $submitter_name = $submitter_data['custom1'] ?? $submitter_member_id;

    $mood_id = $data['mood'] ?? '';
    $query = "SELECT name 
              FROM set_mood 
              WHERE id = '" . makeSafe($mood_id) . "'";
    $mood_info = sql($query, $eo);
    $mood_data = db_fetch_assoc($mood_info);
    $mood_name = isset($mood_data['name']) ? $mood_data['name'] : '未指定心情';

    $mood_name = mb_convert_encoding($mood_name, 'UTF-8', 'auto');

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 
              FROM tip_and_quote 
              WHERE type = 'Communications' 
              ORDER BY RAND() 
              LIMIT 1";
    $full_quote = sqlValue($query);
    if (!$full_quote) {
        $full_quote = "暫時沒有通訊小貼士，但請繼續努力與團隊溝通！";
    }

    $task_preview = mb_substr($task_description, 0, 25, 'UTF-8');
    if (mb_strlen($task_description, 'UTF-8') > 25) {
        $task_preview .= '...';
    }

    $to = $creator_email;
    $subject = "[Chaplaincy Admin] 你有一個新的回條！";
    $message = sprintf(
        "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
        $creator_name,
        $submitter_member_id,
        $task_preview,
        $mood_name,
        $full_quote
    );
    $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');

    $headers = "From: liclaudio38@gmail.com\r\nMIME-Version: 1.0\r\nContent-Type: text/plain; charset=UTF-8\r\n";

    $mail_sent = mail($to, $subject, $message, $headers);
    if (!$mail_sent) {
        error_log("Failed to send email to '$to' for reply_slip ID {$data['id']} - mail() returned false");
    }

    return TRUE;
}

Explanation of Changes

1. Removed Debug Logging:

   • Removed all file_put_contents() calls for debugging (e.g., HEX logging, mood name logging, email message logging).

   • Kept minimal error_log() calls for critical errors (e.g., missing creator, missing email, failed email sending) for production troubleshooting.

2. Retained Encoding Fixes:

   • Kept mb_convert_encoding($mood_name, 'UTF-8', 'auto') to ensure the set_mood.name field is properly converted to UTF-8.

   • Kept mb_convert_encoding($message, 'UTF-8', 'UTF-8') to ensure the entire email body is UTF-8 encoded.

   • Removed preg_replace() for invisible characters, as it’s not needed now that the encoding fix resolved the issue.

3. Kept sprintf():

   • Retained the sprintf() method for constructing the email message, as it proved reliable in the working version.

Next Steps

1. Apply the Final Hook:

   • Replace the existing reply_slip_after_insert hook in hooks/reply_slip.php with the streamlined code above.

2. Test Again for Confirmation:

   • Add a new reply slip record for a contact_book task created by claudioli:

     • Set request to the contact_book ID (e.g., 145 or another valid ID).

     • Set mood to a valid set_mood.id (e.g., the ID for 我暈了！ or Bravo).

     • Set created_by to claudioli (or another user like yenchoi).

   • Check your email (liclaudio38@gmail.com) for the notification:

     • The mood should appear, e.g., 她表示我暈了！。 or 她表示Bravo。.

3. Optional Enhancement:

   • The email currently shows the submitter’s memberID (claudioli) in the message (claudioli 剛回覆了你指派的這項工作). If you’d prefer to show the submitter’s name (Claudio Li), we can modify the hook:

     php

     $message = sprintf(
         "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
         $creator_name,
         $submitter_name,
         $task_preview,
         $mood_name,
         $full_quote
     );

   • Let me know if you’d like this change.

4. Monitor for Issues:

   • If any issues arise (e.g., email not sent), check the error log (e.g., /var/log/php_errors.log on your QNAP NAS) for messages like Failed to send email....

Expected Outcome

The final streamlined hook should continue to work as before, sending the email with the mood name correctly displayed, e.g.:

Claudio Li 你好,

claudioli 剛回覆了你指派的這項工作:

買汽水！

她表示我暈了！。

以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：

...

Please test the final hook to confirm it still works as expected. If you’d like the submitter’s name displayed instead of their memberID, or if there are any other adjustments, let me know, and we can wrap this up!

Q: Bravo! Then do you think the contact_book hook need similar fix in encoding?

A: Congratulations on getting the reply_slip_after_insert hook working perfectly—Bravo indeed! Since the encoding fix resolved the mood name display issue in the reply_slip hook, it’s a great question to consider whether the contact_book_after_insert hook needs a similar fix. Let’s analyze the situation and determine if the encoding fix is necessary for the contact_book hook, then apply it if needed.

Analysis of the contact_book_after_insert Hook

Current Status of contact_book Hook

• The contact_book_after_insert hook is already working, as you confirmed earlier that both emails (the tip email to the creator and the task assignment email to the assignee) are being received successfully.

• The streamlined version of the contact_book hook (from earlier in our conversation) doesn’t include any explicit encoding fixes like the ones we added to the reply_slip hook.

Strings in the contact_book Hook

The contact_book hook sends two emails:

1. Tip Email to the Creator:

   • Contains:

     • Creator’s name ($creator_name from membership_users.custom1).

     • A random tip ($full_quote from tip_and_quote).

   • Example content:

     Claudio Li 你好,
     
     你已經成功新增了一項聯絡簿紀錄。我想送你一個隨機工作小Tips，助你變好心情！
     
     今次的提醒是：
     
     (Random tip in Chinese)
     
     今天請繼續努力，準時下班！

2. Task Assignment Email to the Assignee:

   • Contains:

     • Assignee’s name ($assignee_name from membership_users.custom1).

     • Creator’s name ($creator_name).

     • Task description ($task_description from contact_book.request).

   • Example content:

     Yen Choi 你好,
     
     Claudio Li 已為你指派了一項新任務！
     
     任務詳情如下：
     
     買汽水！
     
     請查看聯絡簿以獲取更多詳情，並按時完成任務！

Potential Encoding Issues

• Strings Involved:

  • $creator_name and $assignee_name: Both come from membership_users.custom1 (e.g., Claudio Li, Yen Choi).

    • These are likely ASCII or simple Chinese names, and they’re displaying correctly in the emails (e.g., Claudio Li 你好).

  • $task_description: Comes from contact_book.request (e.g., 買汽水！).

    • This is a Chinese string, and it’s displaying correctly in the task assignment email.

  • $full_quote: Comes from tip_and_quote (concatenation of message and author).

    • This often includes Chinese text (e.g., 三月尾優雅地催人捐款嘅方法：「想扣稅，今日就大方啲喇！」) and is displaying correctly in the tip email.

• Database Encoding:

  • You confirmed that the contact_book table uses utf8mb4_unicode_520_ci, just like set_mood. The membership_users and tip_and_quote tables are likely in the same encoding (you can verify with SHOW CREATE TABLE membership_users; and SHOW CREATE TABLE tip_and_quote;).

  • Since the Chinese strings in $task_description and $full_quote are displaying correctly, the database encoding for these fields seems to be handled properly by PHP.

Why contact_book Hook Didn’t Need the Fix (So Far)

• No Issues Observed:

  • Unlike the reply_slip hook, where $mood_name (from set_mood.name) consistently failed to display, all strings in the contact_book hook ($creator_name, $assignee_name, $task_description, $full_quote) are displaying correctly in the emails.

• Different Fields:

  • The issue in reply_slip was specific to set_mood.name, which might have had an encoding mismatch during retrieval (despite the table being in utf8mb4_unicode_520_ci). The fields in contact_book (contact_book.request, membership_users.custom1, tip_and_quote.message/author) don’t seem to have the same issue.

• String Usage:

  • The contact_book hook doesn’t concatenate the problematic string in the same way reply_slip did. The reply_slip hook’s issue was exacerbated by how $mood_name was handled in the sprintf() call, but contact_book uses simpler string concatenation (e.g., $message = "$creator_name 你好,\n\n" . "...").

Do We Need the Encoding Fix?

• Not Strictly Necessary (Yet):

  • Since the contact_book hook is working correctly and all Chinese strings are displaying as expected, the encoding fix (mb_convert_encoding) isn’t strictly necessary at this moment.

• Proactive Fix for Robustness:

  • However, to prevent potential issues in the future (e.g., if a new record in contact_book.request, membership_users.custom1, or tip_and_quote has an encoding mismatch similar to set_mood.name), it’s a good idea to apply the same encoding fix proactively.

  • The fix is lightweight (mb_convert_encoding on the relevant strings and the final $message) and ensures consistency across both hooks.

• Fields to Apply the Fix To:

  • $creator_name and $assignee_name (from membership_users.custom1).

  • $task_description (from contact_book.request).

  • $full_quote (from tip_and_quote).

  • The final $message for both emails.

Recommendation

• Let’s apply the encoding fix to the contact_book hook to make it more robust, especially since we know the set_mood.name field had an encoding issue despite being in the same database encoding (utf8mb4_unicode_520_ci). This will ensure the contact_book hook can handle any future edge cases with string encoding.

• • *

Updated contact_book_after_insert Hook with Encoding Fix

Here’s the updated contact_book_after_insert hook with the encoding fix applied:

php

function contact_book_after_insert($data, $memberInfo, &$args) {
    $requested_by = !empty($data['requested_by']) ? $data['requested_by'] : $memberInfo['username'];

    $query = "SELECT u.email, u.custom1, g.name AS group_name 
              FROM membership_users u 
              LEFT JOIN membership_groups g ON u.groupID = g.groupID 
              WHERE u.memberID = '$requested_by'";
    $user_info = sql($query, $eo);
    $creator_data = db_fetch_assoc($user_info);
    $creator_email = $creator_data['email'] ?? '';
    $creator_name = $creator_data['custom1'] ?? $requested_by;
    $user_group = $creator_data['group_name'] ?? '';

    if (empty($creator_email)) {
        error_log("No email found for user '$requested_by' (group: '$user_group') when adding contact_book record ID {$data['id']}");
        return TRUE;
    }

    $creator_name = mb_convert_encoding($creator_name, 'UTF-8', 'auto');

    if ($user_group === 'Manager') {
        $themes = "'Management', 'Work', 'Scripture'";
    } elseif ($user_group === 'Staff') {
        $themes = "'Work', 'Scripture'";
    } else {
        $themes = "'Work'";
    }

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 
              FROM tip_and_quote 
              WHERE type IN ($themes) 
              ORDER BY RAND() 
              LIMIT 1";
    $full_quote = sqlValue($query);

    if ($full_quote) {
        $full_quote = mb_convert_encoding($full_quote, 'UTF-8', 'auto');
        $to = $creator_email;
        $subject = "[Chaplaincy Admin]成功新聯絡簿紀錄 - 送你隨機小Tips！";
        $message = "$creator_name 你好,\n\n"
                 . "你已經成功新增了一項聯絡簿紀錄。我想送你一個隨機工作小Tips，助你變好心情！\n\n"
                 . "今次的提醒是：\n\n"
                 . "$full_quote\n\n"
                 . "今天請繼續努力，準時下班！";
        $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');
        $headers = "From: liclaudio38@gmail.com";

        $mail_sent = mail($to, $subject, $message, $headers);
        if (!$mail_sent) {
            error_log("Failed to send tip email to '$to' for contact_book ID {$data['id']} - mail() returned false");
        }
    }

    $assignee_id = $data['personnel_filtered'] ?? '';
    if (empty($assignee_id)) {
        error_log("No assignee (personnel_filtered) specified for contact_book ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT login_id 
              FROM personnel 
              WHERE id = '" . makeSafe($assignee_id) . "'";
    $personnel_info = sql($query, $eo);
    $personnel_data = db_fetch_assoc($personnel_info);
    $assignee_login_id = $personnel_data['login_id'] ?? '';

    if (empty($assignee_login_id)) {
        error_log("No login_id found in personnel table for personnel_filtered ID '$assignee_id' for contact_book ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($assignee_login_id) . "'";
    $assignee_info = sql($query, $eo);
    $assignee_data = db_fetch_assoc($assignee_info);
    $assignee_email = $assignee_data['email'] ?? '';
    $assignee_name = $assignee_data['custom1'] ?? $assignee_login_id;

    if (empty($assignee_email)) {
        error_log("No email found for assignee with login_id '$assignee_login_id' for contact_book ID {$data['id']}");
        return TRUE;
    }

    $assignee_name = mb_convert_encoding($assignee_name, 'UTF-8', 'auto');
    $creator_name = mb_convert_encoding($creator_name, 'UTF-8', 'auto');
    $task_description = !empty($data['request']) ? htmlspecialchars_decode($data['request'], ENT_QUOTES) : 'No task description provided.';
    $task_description = mb_convert_encoding($task_description, 'UTF-8', 'auto');

    $to = $assignee_email;
    $subject = "[Chaplaincy Admin]新任務通知 - 你被指派了一項新任務！";
    $message = "$assignee_name 你好,\n\n"
             . "$creator_name 已為你指派了一項新任務！\n\n"
             . "任務詳情如下：\n\n"
             . "$task_description\n\n"
             . "請查看聯絡簿以獲取更多詳情，並按時完成任務！";
    $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');
    $headers = "From: liclaudio38@gmail.com";

    $mail_sent = mail($to, $subject, $message, $headers);
    if (!$mail_sent) {
        error_log("Failed to send task assignment email to '$to' for contact_book ID {$data['id']} - mail() returned false");
    }

    return TRUE;
}

Explanation of Changes

1. Added Encoding Fixes:

   • Applied mb_convert_encoding($string, 'UTF-8', 'auto') to all user-provided strings:

     • $creator_name (from membership_users.custom1).

     • $assignee_name (from membership_users.custom1).

     • $task_description (from contact_book.request).

     • $full_quote (from tip_and_quote).

   • Applied mb_convert_encoding($message, 'UTF-8', 'UTF-8') to the final email message for both emails.

2. No Other Changes:

   • The hook’s logic remains unchanged since it was already working. The encoding fix is purely proactive to ensure robustness.

Next Steps

1. Apply the Updated Hook:

   • Replace the existing contact_book_after_insert hook in hooks/contact_book.php with the code above.

2. Test Again:

   • Add a new contact_book record:

     • Set requested_by to claudioli.

     • Set personnel_filtered to a valid personnel.id (e.g., the one mapping to yenchoi).

     • Set request to a task description (e.g., 買汽水！).

   • Check your email (liclaudio38@gmail.com) for both notifications:

     • Tip Email to claudioli: Should still display the creator’s name and tip correctly.

     • Task Assignment Email to yenchoi: Should still display the assignee’s name, creator’s name, and task description correctly.

3. Optional Enhancement for Both Hooks:

   • As mentioned earlier, the reply_slip hook currently shows the submitter’s memberID (claudioli) in the email (claudioli 剛回覆了你指派的這項工作). The contact_book hook also uses the memberID in some error logs but not in the email body.

   • For consistency, you might want to display the submitter’s name (Claudio Li) instead of the memberID in the reply_slip email, and possibly use names in error logs for both hooks. Here’s how to modify the reply_slip hook to use $submitter_name:

     php

     $message = sprintf(
         "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
         $creator_name,
         $submitter_name, // Changed from $submitter_member_id
         $task_preview,
         $mood_name,
         $full_quote
     );

   • Let me know if you’d like this change or any adjustments to the error logs (e.g., including names instead of memberIDs).

4. Monitor for Issues:

   • If any issues arise (e.g., email not sent or text missing), check the error log (e.g., /var/log/php_errors.log) for messages like Failed to send email....

Expected Outcome

The updated contact_book_after_insert hook should continue to work as before, sending both emails with all text (including Chinese characters) displayed correctly. The encoding fix ensures it’s robust against any potential encoding issues in the future.

Since the reply_slip hook is already working, both hooks are now in a production-ready state. Please test the updated contact_book hook to confirm it still works as expected. If you’d like the submitter’s name displayed in the reply_slip email or any other final tweaks, let me know, and we can consider this task complete!

<<Multiple rounds of bug fix, especially the failure to show set_mood.name.>>

Q: Before testing this code, I can confirm that the "set_mood" and "contact_book" tables are both in "utf8mb4_unicode_520_ci" encoding as shown in phpMyAdmin. Also, the "request" field from "contact_book" and the "name" field from  "set_mood" are both in "utf8mb4_unicode_520_ci"  as well.I've also tested with a new mood called "Bravo" in the reply slip I created but it's still missing from the email despite no Chinese characters. The error log shows:

A: Thank you for the update and for confirming the database encoding details. The fact that both the set_mood and contact_book tables, as well as their respective fields (name and request), are in utf8mb4_unicode_520_ci encoding is great—it means the database is properly set up to handle UTF-8 characters, which should support both Chinese and ASCII strings like Bravo. However, the mood name (Bravo) is still missing from the email, despite the log showing it’s correctly set just before the email is constructed. Let’s analyze this further, fix the issue, and finalize the hook.

Analysis of the Error Log and Email

Database Encoding

• Tables and Fields:

  • Both set_mood and contact_book tables use utf8mb4_unicode_520_ci, which is a UTF-8 encoding with a specific collation for Unicode support. This should handle both Chinese characters (e.g., 我暈了！) and ASCII strings (e.g., Bravo) correctly.

  • The name field in set_mood and the request field in contact_book are also in utf8mb4_unicode_520_ci, so there’s no encoding mismatch at the database level.

Error Log

Mood name before email: 'Bravo' for reply_slip ID 122
Email message: Claudio Li 你好,

claudioli 剛回覆了你指派的這項工作:

買汽水！

她表示

以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：

Post a guard at my mouth, God, set a watch at the door of my lips.
耶和華啊，求你禁止我的口，把守我的嘴！
—— Psalm 141:3

• Mood Name:

  • The log confirms $mood_name is set to Bravo right before the email is constructed.

• Email Message in Log:

  • The logged $message string shows 她表示 with no mood value, despite $mood_name being set to Bravo just one line earlier.

• Email Content:

  • The actual email matches the logged $message, with the mood missing after 她表示.

Key Observations

1. ASCII String Fails Too:

   • You tested with a mood name of Bravo, which is a simple ASCII string with no Chinese or special characters, and it still didn’t appear in the email. This rules out the hypothesis that the issue was related to Chinese character encoding or special characters (e.g., 「 or 」 in 個腦打曬「棘」).

2. Log Confirms $mood_name is Set:

   • The line Mood name before email: 'Bravo' for reply_slip ID 122 confirms $mood_name is correctly set just before the email is constructed.

3. No Encoding Issue (Likely):

   • Since Bravo is an ASCII string and the database uses utf8mb4_unicode_520_ci, there shouldn’t be any encoding issues. The previous encoding fixes (mb_convert_encoding) and sanitization (preg_replace) should have been irrelevant for this test, as Bravo is a simple string.

4. Other Strings Work:

   • The task preview (買汽水！) and the tip’s Chinese text (耶和華啊，求你禁止我的口，把守我的嘴！) are displayed correctly, so the email’s UTF-8 encoding (Content-Type: text/plain; charset=UTF-8) is working for other parts of the message.

Root Cause

• String Concatenation Issue:

  • The log shows $mood_name as Bravo, but when it’s included in the $message string via sprintf(), it’s not appearing. This suggests an issue with how $mood_name is being handled during the string construction.

  • The sprintf() call in the latest hook was:

    php

    $message = sprintf(
        "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
        $creator_name,
        $submitter_member_id,
        $task_preview,
        $mood_name,
        $full_quote
    );

  • All other placeholders ($creator_name, $submitter_member_id, $task_preview, $full_quote) are working, but $mood_name is not.

• Potential Invisible Characters:

  • Even though we sanitized $mood_name with preg_replace('/[\x00-\x1F\x7F]/u', '', $mood_name), there might still be an invisible character (e.g., a null byte or a malformed sequence) that wasn’t caught, causing the string to be truncated or dropped during sprintf(). However, Bravo is a simple ASCII string, and the log shows it correctly, so this is less likely.

• Database Retrieval Issue:

  • Although the database encoding is utf8mb4_unicode_520_ci, there might be an issue with how the set_mood.name field is retrieved or stored. For example, if the field contains a trailing null byte (\0) or another invisible character, it could cause PHP to treat the string as empty during concatenation, even though the log displays it correctly.

• PHP sprintf() Behavior:

  • The sprintf() function might be mishandling $mood_name due to an internal issue (e.g., a PHP version-specific bug or a string encoding mismatch). However, since Bravo is ASCII, this is unlikely.

Verification

• Check the HEX Value of $mood_name:

  • The previous hook included a HEX log, but it was missing from the log you shared (likely because you tested with an older version of the hook). Let’s reintroduce it to confirm the raw bytes of $mood_name.

  • For Bravo, the HEX should be 427261766F. If there are extra bytes (e.g., 00 for a null byte), that’s the issue.

• Test with a Hardcoded Value:

  • To isolate the issue, let’s temporarily hardcode $mood_name to Bravo after the database query and see if it appears in the email. If it does, the issue is with the database-retrieved string.

Fix Approach

1. Reintroduce HEX Logging:

   • Log the HEX value of $mood_name to check for invisible characters.

2. Hardcode $mood_name for Testing:

   • Temporarily set $mood_name = 'Bravo'; after the query to confirm whether the issue is with the database-retrieved string.

3. Fix String Construction:

   • If hardcoding works, we’ll need to further sanitize the database-retrieved string to remove any problematic characters.

Updated Hook with Additional Debugging

Here’s the updated reply_slip_after_insert hook with HEX logging and a hardcoded test:

php

function reply_slip_after_insert($data, $memberInfo, &$args) {
    $debug_log_file = '/share/Public/php_errors.log';

    $contact_book_id = $data['request'] ?? '';
    $query = "SELECT cb.requested_by, cb.request 
              FROM contact_book cb 
              WHERE cb.id = '" . makeSafe($contact_book_id) . "'";
    $contact_book_info = sql($query, $eo);
    $contact_book_data = db_fetch_assoc($contact_book_info);
    $creator_member_id = $contact_book_data['requested_by'] ?? '';
    $task_description = $contact_book_data['request'] ?? 'No task description available';

    if (empty($creator_member_id)) {
        error_log("No creator found for contact_book ID '$contact_book_id' for reply_slip ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($creator_member_id) . "'";
    $creator_info = sql($query, $eo);
    $creator_data = db_fetch_assoc($creator_info);
    $creator_email = $creator_data['email'] ?? '';
    $creator_name = $creator_data['custom1'] ?? $creator_member_id;

    if (empty($creator_email)) {
        error_log("No email found for creator '$creator_member_id' for reply_slip ID {$data['id']}");
        return TRUE;
    }

    $submitter_member_id = !empty($data['created_by']) ? $data['created_by'] : $memberInfo['username'];
    $query = "SELECT custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($submitter_member_id) . "'";
    $submitter_info = sql($query, $eo);
    $submitter_data = db_fetch_assoc($submitter_info);
    $submitter_name = $submitter_data['custom1'] ?? $submitter_member_id;

    $mood_id = $data['mood'] ?? '';
    $query = "SELECT name 
              FROM set_mood 
              WHERE id = '" . makeSafe($mood_id) . "'";
    $mood_info = sql($query, $eo);
    $mood_data = db_fetch_assoc($mood_info);
    $mood_name = isset($mood_data['name']) ? $mood_data['name'] : '未指定心情';

    // Log the HEX value of mood_name to check for invisible characters
    $mood_name_hex = bin2hex($mood_name);
    file_put_contents($debug_log_file, "Mood name HEX: '$mood_name_hex' for reply_slip ID {$data['id']}\n", FILE_APPEND);

    // Sanitize and encode
    $mood_name = preg_replace('/[\x00-\x1F\x7F]/u', '', $mood_name);
    $mood_name = mb_convert_encoding($mood_name, 'UTF-8', 'auto');
    file_put_contents($debug_log_file, "Mood name before email: '$mood_name' for reply_slip ID {$data['id']}\n", FILE_APPEND);

    // Temporarily hardcode for testing
    $mood_name = 'Bravo';
    file_put_contents($debug_log_file, "Hardcoded mood name: '$mood_name' for reply_slip ID {$data['id']}\n", FILE_APPEND);

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 
              FROM tip_and_quote 
              WHERE type = 'Communications' 
              ORDER BY RAND() 
              LIMIT 1";
    $full_quote = sqlValue($query);
    if (!$full_quote) {
        $full_quote = "暫時沒有通訊小貼士，但請繼續努力與團隊溝通！";
    }

    $task_preview = mb_substr($task_description, 0, 25, 'UTF-8');
    if (mb_strlen($task_description, 'UTF-8') > 25) {
        $task_preview .= '...';
    }

    $to = $creator_email;
    $subject = "[Chaplaincy Admin] 你有一個新的回條！";
    $message = sprintf(
        "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
        $creator_name,
        $submitter_member_id,
        $task_preview,
        $mood_name,
        $full_quote
    );
    $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');
    file_put_contents($debug_log_file, "Email message: $message\n", FILE_APPEND);

    $headers = "From: liclaudio38@gmail.com\r\nMIME-Version: 1.0\r\nContent-Type: text/plain; charset=UTF-8\r\n";

    $mail_sent = mail($to, $subject, $message, $headers);
    if (!$mail_sent) {
        error_log("Failed to send email to '$to' for reply_slip ID {$data['id']} - mail() returned false");
    }

    return TRUE;
}

Explanation of Changes

1. Log the HEX Value:

   • Added a log of the HEX value of $mood_name to check for invisible characters:

     php

     $mood_name_hex = bin2hex($mood_name);
     file_put_contents($debug_log_file, "Mood name HEX: '$mood_name_hex' for reply_slip ID {$data['id']}\n", FILE_APPEND);

2. Hardcode $mood_name for Testing:

   • Temporarily hardcoded $mood_name to Bravo after the query:

     php

     $mood_name = 'Bravo';

   • This will confirm whether the issue is with the database-retrieved string or the email construction.

3. Log the Hardcoded Value:

   • Added a log to confirm the hardcoded value:

     php

     file_put_contents($debug_log_file, "Hardcoded mood name: '$mood_name' for reply_slip ID {$data['id']}\n", FILE_APPEND);

4. Kept Sanitization and Encoding:

   • Retained the preg_replace() and mb_convert_encoding() steps to ensure the string is clean.

Next Steps

1. Apply the Updated Hook:

   • Replace the existing reply_slip_after_insert hook in hooks/reply_slip.php with the code above.

2. Test Again:

   • Add a new reply slip record for a contact_book task created by claudioli:

     • Set request to the contact_book ID (e.g., 145 or another valid ID).

     • Set mood to the ID that maps to Bravo.

     • Set created_by to claudioli (or another user like yenchoi).

   • Check your email (liclaudio38@gmail.com) for the notification:

     • The mood should now appear as 她表示Bravo。 (since we hardcoded it).

3. Check the Debug Log:

   • Open /share/Public/php_errors.log via File Station.

   • Look for the log entries:

     • Mood name HEX: '427261766f' for reply_slip ID ... → Should be 427261766f for Bravo.

     • Mood name before email: 'Bravo' for reply_slip ID ... → Confirms the database value.

     • Hardcoded mood name: 'Bravo' for reply_slip ID ... → Confirms the hardcoded value.

     • Email message: ... → Check if the mood name appears (e.g., 她表示Bravo。).

4. Analyze Results:

   • If Bravo Appears in the Email:

     • The issue is with the database-retrieved string. We’ll need to fix the database or add more sanitization to remove problematic characters.

   • If Bravo Still Doesn’t Appear:

     • The issue is with the email construction (sprintf() or mail()). We’ll try constructing the email differently (e.g., using concatenation instead of sprintf).

5. Streamline the Hook (Once Fixed):

   • Once the mood is displayed, we’ll remove the debug logging and hardcoding.

Expected Outcome

The email should now display the mood as 她表示Bravo。 since we hardcoded $mood_name. The log will confirm the HEX value of the database-retrieved string, which will help us determine if there’s an issue with the set_mood.name field.

Please test the updated hook and share the php_errors.log entries (especially the Mood name HEX: ... and Email message: ... parts) along with the email content you receive. Once we confirm the issue, we can apply the final fix and streamline the hook!

Q: Sorry for didn't make it clear that the error log was from the earlier version before the encoding fix. YET, when testing again with the "Updated Hook with Encoding Fix" code, I can receive the first complete email with proper mood name shown!!

A: That’s fantastic news! I’m glad to hear that the reply_slip_after_insert hook with the encoding fix finally worked, and you received the email with the mood name properly displayed. Thank you for clarifying that the earlier log was from a previous version—it makes sense now, as the latest hook with the encoding fix (mb_convert_encoding($mood_name, 'UTF-8', 'auto'), sprintf(), and the final $message encoding) resolved the issue. Since the hook is now working as expected, we can streamline it by removing the debug logging and finalize it for production use.

Recap of the Fix

What Worked

• Encoding Fix:

  • The key fix was using mb_convert_encoding($mood_name, 'UTF-8', 'auto') to ensure the set_mood.name field’s value (e.g., 我暈了！ or Bravo) is properly converted to UTF-8, regardless of any potential encoding mismatches in the database retrieval.

  • The additional mb_convert_encoding($message, 'UTF-8', 'UTF-8') ensured the entire email body is consistently UTF-8 encoded.

• Using sprintf():

  • Replacing string concatenation with sprintf() helped avoid any potential issues with how PHP handled the $mood_name string during email construction.

• Database Encoding:

  • Although the database tables and fields were in utf8mb4_unicode_520_ci, there might have been a subtle encoding mismatch during retrieval (e.g., PHP treating the string as a different encoding). The auto detection in mb_convert_encoding() resolved this.

Email Content

• You confirmed the email now shows the mood name correctly, e.g.:

  Claudio Li 你好,
  
  claudioli 剛回覆了你指派的這項工作:
  
  買汽水！
  
  她表示我暈了！。
  
  以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：
  
  ...

• This matches the expected format, with the mood name (我暈了！ or another value) appearing after 她表示.

• • *

Final Streamlined Hook

Since the hook is now working, let’s streamline it by removing the debug logging and any temporary fixes (e.g., HEX logging). We’ll keep the encoding fixes and sprintf() for reliability.

Here’s the final streamlined reply_slip_after_insert hook:

php

function reply_slip_after_insert($data, $memberInfo, &$args) {
    $contact_book_id = $data['request'] ?? '';
    $query = "SELECT cb.requested_by, cb.request 
              FROM contact_book cb 
              WHERE cb.id = '" . makeSafe($contact_book_id) . "'";
    $contact_book_info = sql($query, $eo);
    $contact_book_data = db_fetch_assoc($contact_book_info);
    $creator_member_id = $contact_book_data['requested_by'] ?? '';
    $task_description = $contact_book_data['request'] ?? 'No task description available';

    if (empty($creator_member_id)) {
        error_log("No creator found for contact_book ID '$contact_book_id' for reply_slip ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($creator_member_id) . "'";
    $creator_info = sql($query, $eo);
    $creator_data = db_fetch_assoc($creator_info);
    $creator_email = $creator_data['email'] ?? '';
    $creator_name = $creator_data['custom1'] ?? $creator_member_id;

    if (empty($creator_email)) {
        error_log("No email found for creator '$creator_member_id' for reply_slip ID {$data['id']}");
        return TRUE;
    }

    $submitter_member_id = !empty($data['created_by']) ? $data['created_by'] : $memberInfo['username'];
    $query = "SELECT custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($submitter_member_id) . "'";
    $submitter_info = sql($query, $eo);
    $submitter_data = db_fetch_assoc($submitter_info);
    $submitter_name = $submitter_data['custom1'] ?? $submitter_member_id;

    $mood_id = $data['mood'] ?? '';
    $query = "SELECT name 
              FROM set_mood 
              WHERE id = '" . makeSafe($mood_id) . "'";
    $mood_info = sql($query, $eo);
    $mood_data = db_fetch_assoc($mood_info);
    $mood_name = isset($mood_data['name']) ? $mood_data['name'] : '未指定心情';

    $mood_name = mb_convert_encoding($mood_name, 'UTF-8', 'auto');

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 
              FROM tip_and_quote 
              WHERE type = 'Communications' 
              ORDER BY RAND() 
              LIMIT 1";
    $full_quote = sqlValue($query);
    if (!$full_quote) {
        $full_quote = "暫時沒有通訊小貼士，但請繼續努力與團隊溝通！";
    }

    $task_preview = mb_substr($task_description, 0, 25, 'UTF-8');
    if (mb_strlen($task_description, 'UTF-8') > 25) {
        $task_preview .= '...';
    }

    $to = $creator_email;
    $subject = "[Chaplaincy Admin] 你有一個新的回條！";
    $message = sprintf(
        "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
        $creator_name,
        $submitter_member_id,
        $task_preview,
        $mood_name,
        $full_quote
    );
    $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');

    $headers = "From: liclaudio38@gmail.com\r\nMIME-Version: 1.0\r\nContent-Type: text/plain; charset=UTF-8\r\n";

    $mail_sent = mail($to, $subject, $message, $headers);
    if (!$mail_sent) {
        error_log("Failed to send email to '$to' for reply_slip ID {$data['id']} - mail() returned false");
    }

    return TRUE;
}

Explanation of Changes

1. Removed Debug Logging:

   • Removed all file_put_contents() calls for debugging (e.g., HEX logging, mood name logging, email message logging).

   • Kept minimal error_log() calls for critical errors (e.g., missing creator, missing email, failed email sending) for production troubleshooting.

2. Retained Encoding Fixes:

   • Kept mb_convert_encoding($mood_name, 'UTF-8', 'auto') to ensure the set_mood.name field is properly converted to UTF-8.

   • Kept mb_convert_encoding($message, 'UTF-8', 'UTF-8') to ensure the entire email body is UTF-8 encoded.

   • Removed preg_replace() for invisible characters, as it’s not needed now that the encoding fix resolved the issue.

3. Kept sprintf():

   • Retained the sprintf() method for constructing the email message, as it proved reliable in the working version.

Next Steps

1. Apply the Final Hook:

   • Replace the existing reply_slip_after_insert hook in hooks/reply_slip.php with the streamlined code above.

2. Test Again for Confirmation:

   • Add a new reply slip record for a contact_book task created by claudioli:

     • Set request to the contact_book ID (e.g., 145 or another valid ID).

     • Set mood to a valid set_mood.id (e.g., the ID for 我暈了！ or Bravo).

     • Set created_by to claudioli (or another user like yenchoi).

   • Check your email (liclaudio38@gmail.com) for the notification:

     • The mood should appear, e.g., 她表示我暈了！。 or 她表示Bravo。.

3. Optional Enhancement:

   • The email currently shows the submitter’s memberID (claudioli) in the message (claudioli 剛回覆了你指派的這項工作). If you’d prefer to show the submitter’s name (Claudio Li), we can modify the hook:

     php

     $message = sprintf(
         "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
         $creator_name,
         $submitter_name,
         $task_preview,
         $mood_name,
         $full_quote
     );

   • Let me know if you’d like this change.

4. Monitor for Issues:

   • If any issues arise (e.g., email not sent), check the error log (e.g., /var/log/php_errors.log on your QNAP NAS) for messages like Failed to send email....

Expected Outcome

The final streamlined hook should continue to work as before, sending the email with the mood name correctly displayed, e.g.:

Claudio Li 你好,

claudioli 剛回覆了你指派的這項工作:

買汽水！

她表示我暈了！。

以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：

...

Please test the final hook to confirm it still works as expected. If you’d like the submitter’s name displayed instead of their memberID, or if there are any other adjustments, let me know, and we can wrap this up!

Q: Bravo! Then do you think the contact_book hook need similar fix in encoding?

A: Congratulations on getting the reply_slip_after_insert hook working perfectly—Bravo indeed! Since the encoding fix resolved the mood name display issue in the reply_slip hook, it’s a great question to consider whether the contact_book_after_insert hook needs a similar fix. Let’s analyze the situation and determine if the encoding fix is necessary for the contact_book hook, then apply it if needed.

Analysis of the contact_book_after_insert Hook

Current Status of contact_book Hook

• The contact_book_after_insert hook is already working, as you confirmed earlier that both emails (the tip email to the creator and the task assignment email to the assignee) are being received successfully.

• The streamlined version of the contact_book hook (from earlier in our conversation) doesn’t include any explicit encoding fixes like the ones we added to the reply_slip hook.

Strings in the contact_book Hook

The contact_book hook sends two emails:

1. Tip Email to the Creator:

   • Contains:

     • Creator’s name ($creator_name from membership_users.custom1).

     • A random tip ($full_quote from tip_and_quote).

   • Example content:

     Claudio Li 你好,
     
     你已經成功新增了一項聯絡簿紀錄。我想送你一個隨機工作小Tips，助你變好心情！
     
     今次的提醒是：
     
     (Random tip in Chinese)
     
     今天請繼續努力，準時下班！

2. Task Assignment Email to the Assignee:

   • Contains:

     • Assignee’s name ($assignee_name from membership_users.custom1).

     • Creator’s name ($creator_name).

     • Task description ($task_description from contact_book.request).

   • Example content:

     Yen Choi 你好,
     
     Claudio Li 已為你指派了一項新任務！
     
     任務詳情如下：
     
     買汽水！
     
     請查看聯絡簿以獲取更多詳情，並按時完成任務！

Potential Encoding Issues

• Strings Involved:

  • $creator_name and $assignee_name: Both come from membership_users.custom1 (e.g., Claudio Li, Yen Choi).

    • These are likely ASCII or simple Chinese names, and they’re displaying correctly in the emails (e.g., Claudio Li 你好).

  • $task_description: Comes from contact_book.request (e.g., 買汽水！).

    • This is a Chinese string, and it’s displaying correctly in the task assignment email.

  • $full_quote: Comes from tip_and_quote (concatenation of message and author).

    • This often includes Chinese text (e.g., 三月尾優雅地催人捐款嘅方法：「想扣稅，今日就大方啲喇！」) and is displaying correctly in the tip email.

• Database Encoding:

  • You confirmed that the contact_book table uses utf8mb4_unicode_520_ci, just like set_mood. The membership_users and tip_and_quote tables are likely in the same encoding (you can verify with SHOW CREATE TABLE membership_users; and SHOW CREATE TABLE tip_and_quote;).

  • Since the Chinese strings in $task_description and $full_quote are displaying correctly, the database encoding for these fields seems to be handled properly by PHP.

Why contact_book Hook Didn’t Need the Fix (So Far)

• No Issues Observed:

  • Unlike the reply_slip hook, where $mood_name (from set_mood.name) consistently failed to display, all strings in the contact_book hook ($creator_name, $assignee_name, $task_description, $full_quote) are displaying correctly in the emails.

• Different Fields:

  • The issue in reply_slip was specific to set_mood.name, which might have had an encoding mismatch during retrieval (despite the table being in utf8mb4_unicode_520_ci). The fields in contact_book (contact_book.request, membership_users.custom1, tip_and_quote.message/author) don’t seem to have the same issue.

• String Usage:

  • The contact_book hook doesn’t concatenate the problematic string in the same way reply_slip did. The reply_slip hook’s issue was exacerbated by how $mood_name was handled in the sprintf() call, but contact_book uses simpler string concatenation (e.g., $message = "$creator_name 你好,\n\n" . "...").

Do We Need the Encoding Fix?

• Not Strictly Necessary (Yet):

  • Since the contact_book hook is working correctly and all Chinese strings are displaying as expected, the encoding fix (mb_convert_encoding) isn’t strictly necessary at this moment.

• Proactive Fix for Robustness:

  • However, to prevent potential issues in the future (e.g., if a new record in contact_book.request, membership_users.custom1, or tip_and_quote has an encoding mismatch similar to set_mood.name), it’s a good idea to apply the same encoding fix proactively.

  • The fix is lightweight (mb_convert_encoding on the relevant strings and the final $message) and ensures consistency across both hooks.

• Fields to Apply the Fix To:

  • $creator_name and $assignee_name (from membership_users.custom1).

  • $task_description (from contact_book.request).

  • $full_quote (from tip_and_quote).

  • The final $message for both emails.

Recommendation

• Let’s apply the encoding fix to the contact_book hook to make it more robust, especially since we know the set_mood.name field had an encoding issue despite being in the same database encoding (utf8mb4_unicode_520_ci). This will ensure the contact_book hook can handle any future edge cases with string encoding.

• • *

Updated contact_book_after_insert Hook with Encoding Fix

Here’s the updated contact_book_after_insert hook with the encoding fix applied:

php

function contact_book_after_insert($data, $memberInfo, &$args) {
    $requested_by = !empty($data['requested_by']) ? $data['requested_by'] : $memberInfo['username'];

    $query = "SELECT u.email, u.custom1, g.name AS group_name 
              FROM membership_users u 
              LEFT JOIN membership_groups g ON u.groupID = g.groupID 
              WHERE u.memberID = '$requested_by'";
    $user_info = sql($query, $eo);
    $creator_data = db_fetch_assoc($user_info);
    $creator_email = $creator_data['email'] ?? '';
    $creator_name = $creator_data['custom1'] ?? $requested_by;
    $user_group = $creator_data['group_name'] ?? '';

    if (empty($creator_email)) {
        error_log("No email found for user '$requested_by' (group: '$user_group') when adding contact_book record ID {$data['id']}");
        return TRUE;
    }

    $creator_name = mb_convert_encoding($creator_name, 'UTF-8', 'auto');

    if ($user_group === 'Manager') {
        $themes = "'Management', 'Work', 'Scripture'";
    } elseif ($user_group === 'Staff') {
        $themes = "'Work', 'Scripture'";
    } else {
        $themes = "'Work'";
    }

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 
              FROM tip_and_quote 
              WHERE type IN ($themes) 
              ORDER BY RAND() 
              LIMIT 1";
    $full_quote = sqlValue($query);

    if ($full_quote) {
        $full_quote = mb_convert_encoding($full_quote, 'UTF-8', 'auto');
        $to = $creator_email;
        $subject = "[Chaplaincy Admin]成功新聯絡簿紀錄 - 送你隨機小Tips！";
        $message = "$creator_name 你好,\n\n"
                 . "你已經成功新增了一項聯絡簿紀錄。我想送你一個隨機工作小Tips，助你變好心情！\n\n"
                 . "今次的提醒是：\n\n"
                 . "$full_quote\n\n"
                 . "今天請繼續努力，準時下班！";
        $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');
        $headers = "From: liclaudio38@gmail.com";

        $mail_sent = mail($to, $subject, $message, $headers);
        if (!$mail_sent) {
            error_log("Failed to send tip email to '$to' for contact_book ID {$data['id']} - mail() returned false");
        }
    }

    $assignee_id = $data['personnel_filtered'] ?? '';
    if (empty($assignee_id)) {
        error_log("No assignee (personnel_filtered) specified for contact_book ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT login_id 
              FROM personnel 
              WHERE id = '" . makeSafe($assignee_id) . "'";
    $personnel_info = sql($query, $eo);
    $personnel_data = db_fetch_assoc($personnel_info);
    $assignee_login_id = $personnel_data['login_id'] ?? '';

    if (empty($assignee_login_id)) {
        error_log("No login_id found in personnel table for personnel_filtered ID '$assignee_id' for contact_book ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($assignee_login_id) . "'";
    $assignee_info = sql($query, $eo);
    $assignee_data = db_fetch_assoc($assignee_info);
    $assignee_email = $assignee_data['email'] ?? '';
    $assignee_name = $assignee_data['custom1'] ?? $assignee_login_id;

    if (empty($assignee_email)) {
        error_log("No email found for assignee with login_id '$assignee_login_id' for contact_book ID {$data['id']}");
        return TRUE;
    }

    $assignee_name = mb_convert_encoding($assignee_name, 'UTF-8', 'auto');
    $creator_name = mb_convert_encoding($creator_name, 'UTF-8', 'auto');
    $task_description = !empty($data['request']) ? htmlspecialchars_decode($data['request'], ENT_QUOTES) : 'No task description provided.';
    $task_description = mb_convert_encoding($task_description, 'UTF-8', 'auto');

    $to = $assignee_email;
    $subject = "[Chaplaincy Admin]新任務通知 - 你被指派了一項新任務！";
    $message = "$assignee_name 你好,\n\n"
             . "$creator_name 已為你指派了一項新任務！\n\n"
             . "任務詳情如下：\n\n"
             . "$task_description\n\n"
             . "請查看聯絡簿以獲取更多詳情，並按時完成任務！";
    $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');
    $headers = "From: liclaudio38@gmail.com";

    $mail_sent = mail($to, $subject, $message, $headers);
    if (!$mail_sent) {
        error_log("Failed to send task assignment email to '$to' for contact_book ID {$data['id']} - mail() returned false");
    }

    return TRUE;
}

Explanation of Changes

1. Added Encoding Fixes:

   • Applied mb_convert_encoding($string, 'UTF-8', 'auto') to all user-provided strings:

     • $creator_name (from membership_users.custom1).

     • $assignee_name (from membership_users.custom1).

     • $task_description (from contact_book.request).

     • $full_quote (from tip_and_quote).

   • Applied mb_convert_encoding($message, 'UTF-8', 'UTF-8') to the final email message for both emails.

2. No Other Changes:

   • The hook’s logic remains unchanged since it was already working. The encoding fix is purely proactive to ensure robustness.

Next Steps

1. Apply the Updated Hook:

   • Replace the existing contact_book_after_insert hook in hooks/contact_book.php with the code above.

2. Test Again:

   • Add a new contact_book record:

     • Set requested_by to claudioli.

     • Set personnel_filtered to a valid personnel.id (e.g., the one mapping to yenchoi).

     • Set request to a task description (e.g., 買汽水！).

   • Check your email (liclaudio38@gmail.com) for both notifications:

     • Tip Email to claudioli: Should still display the creator’s name and tip correctly.

     • Task Assignment Email to yenchoi: Should still display the assignee’s name, creator’s name, and task description correctly.

3. Optional Enhancement for Both Hooks:

   • As mentioned earlier, the reply_slip hook currently shows the submitter’s memberID (claudioli) in the email (claudioli 剛回覆了你指派的這項工作). The contact_book hook also uses the memberID in some error logs but not in the email body.

   • For consistency, you might want to display the submitter’s name (Claudio Li) instead of the memberID in the reply_slip email, and possibly use names in error logs for both hooks. Here’s how to modify the reply_slip hook to use $submitter_name:

     php

     $message = sprintf(
         "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
         $creator_name,
         $submitter_name, // Changed from $submitter_member_id
         $task_preview,
         $mood_name,
         $full_quote
     );

   • Let me know if you’d like this change or any adjustments to the error logs (e.g., including names instead of memberIDs).

4. Monitor for Issues:

   • If any issues arise (e.g., email not sent or text missing), check the error log (e.g., /var/log/php_errors.log) for messages like Failed to send email....

Expected Outcome

The updated contact_book_after_insert hook should continue to work as before, sending both emails with all text (including Chinese characters) displayed correctly. The encoding fix ensures it’s robust against any potential encoding issues in the future.

Since the reply_slip hook is already working, both hooks are now in a production-ready state. Please test the updated contact_book hook to confirm it still works as expected. If you’d like the submitter’s name displayed in the reply_slip email or any other final tweaks, let me know, and we can consider this task complete!

Original Chat

Q: The updated hook has been applied and tested successfully. Bravo again!! To consolidate our experience, can you summarize what issues have we discovered and fixed working on these email hooks? What stand out to me are the user name and ID mapping and the encoding issue that we've just gone through.

A: Bravo once again for the successful test of the updated contact_book_after_insert hook! I’m glad both the contact_book and reply_slip hooks are now working as expected. Let’s summarize the key issues we discovered and fixed while working on these email hooks, as well as the lessons learned. You’ve highlighted two major issues—user name and ID mapping, and the encoding issue—so I’ll focus on those while also covering other challenges we addressed.

Summary of Issues Discovered and Fixed

1. User Name and ID Mapping

• Issue:

  • In both hooks, we needed to correctly map user IDs to their corresponding names and emails for email notifications.

  • In contact_book_after_insert:

    • The requested_by field in contact_book was straightforward—it stored a memberID (e.g., claudioli), which we used to look up the creator’s email and name in membership_users.

    • However, the personnel_filtered field stored a personnel.id (e.g., 13), not a memberID. We needed to map this to a login_id (e.g., yenchoi) in the personnel table, then look up the email and name in membership_users.

  • In reply_slip_after_insert:

    • The created_by field in reply_slip was assumed to be a memberID (e.g., claudioli), which was correct in your case. We used this to look up the submitter’s name in membership_users.

    • The contact_book reference was initially unclear—we incorrectly assumed a contact_book field, but it was actually stored in reply_slip.request, which linked to contact_book.id. We then used contact_book.requested_by to get the creator’s memberID (e.g., claudioli).

• Fix:

  • For contact_book:

    • Added a query to map personnel_filtered (e.g., 13) to login_id (e.g., yenchoi) using the personnel table:

      php

      $query = "SELECT login_id FROM personnel WHERE id = '" . makeSafe($assignee_id) . "'";

    • Used the login_id to look up the assignee’s email and name in membership_users.

  • For reply_slip:

    • Corrected the field reference from $data['contact_book'] to $data['request'] to link to the contact_book record.

    • Confirmed created_by was a memberID and used it to fetch the submitter’s name.

• Lesson:

  • Always verify the schema and field relationships in AppGini, especially for lookup fields (e.g., personnel_filtered, reply_slip.request) and auto-fill fields (e.g., reply_slip.requested_by).

  • Mapping between IDs (e.g., personnel.id to login_id to memberID) requires careful querying to ensure the correct user data is retrieved.

2. Encoding Issue with Mood Name

• Issue:

  • In the reply_slip_after_insert hook, the mood name (set_mood.name) was not displaying in the email after 她表示, even though the log confirmed it was set correctly (e.g., 我暈了！, Bravo).

  • This issue persisted despite the database using utf8mb4_unicode_520_ci encoding, which should handle Chinese and ASCII strings correctly.

  • Other Chinese strings (e.g., 買汽水！ from contact_book.request, tips from tip_and_quote) displayed correctly, indicating the issue was specific to set_mood.name.

• Fix:

  • Added encoding fixes to ensure proper UTF-8 handling:

    • Converted $mood_name to UTF-8 with mb_convert_encoding($mood_name, 'UTF-8', 'auto') to handle any potential encoding mismatches during database retrieval.

    • Applied mb_convert_encoding($message, 'UTF-8', 'UTF-8') to the final email message to ensure the entire body is UTF-8 encoded.

  • Used sprintf() instead of string concatenation to construct the email message, which helped avoid potential issues with how PHP handled the $mood_name string.

• Lesson:

  • Even with a UTF-8 database (utf8mb4), encoding mismatches can occur during retrieval if PHP or the database connection doesn’t handle the encoding consistently.

  • Always apply explicit encoding conversions (mb_convert_encoding) for strings retrieved from the database, especially if they’re used in email bodies.

  • Using sprintf() for string construction can be more reliable than concatenation when dealing with potentially problematic strings.

3. Schema Misunderstandings

• Issue:

  • In reply_slip:

    • Initially assumed reply_slip had a contact_book field linking to contact_book.id, but it was actually reply_slip.request.

    • The auto-fill fields requested_by and date_requested in reply_slip were incorrectly displaying the contact_book.id (e.g., 145), which led to confusion about the schema.

  • In contact_book:

    • The personnel_filtered field stored a personnel.id, requiring an additional query to map to a memberID.

• Fix:

  • For reply_slip:

    • Corrected the field reference to $data['request'] after you clarified the schema.

    • Noted the auto-fill issue but didn’t need to fix it since it didn’t affect the hook’s functionality after using the correct field.

  • For contact_book:

    • Added the mapping from personnel_filtered to login_id as described above.

• Lesson:

  • Always confirm the exact field names and relationships in the schema, especially for lookup fields in AppGini.

  • Auto-fill fields can be misleading if not configured correctly—verify their behavior during testing.

4. Debugging and Logging

• Issue:

  • Initially, the hooks lacked sufficient logging, making it hard to trace failures (e.g., why the reply_slip email wasn’t sent, why the mood name wasn’t displayed).

  • The reply_slip hook wasn’t even triggered at first due to a potential AppGini configuration issue.

• Fix:

  • Added extensive debug logging to trace every step:

    • Logged $data to inspect the input fields.

    • Logged query results (e.g., $mood_data, $contact_book_data).

    • Logged the final email message before sending.

  • Confirmed the reply_slip hook was triggered by ensuring the hooks/reply_slip.php file was correctly set up.

• Lesson:

  • Debug logging is essential for troubleshooting, especially when dealing with database queries and email sending.

  • Log intermediate values (e.g., query results, variable states) to pinpoint where issues occur.

  • Ensure hooks are correctly configured in AppGini to trigger as expected.

5. Email Sending Reliability

• Issue:

  • There was a risk that the mail() function could fail silently, and we needed to ensure failures were logged for troubleshooting.

  • The reply_slip hook initially failed to send emails due to the schema issue ($data['contact_book'] vs. $data['request']).

• Fix:

  • Added error logging for email sending failures:

    php

    if (!$mail_sent) {
        error_log("Failed to send email to '$to' for reply_slip ID {$data['id']} - mail() returned false");
    }

  • Fixed the schema issue in reply_slip to ensure the email could be sent to the correct recipient.

• Lesson:

  • Always check the return value of mail() and log failures to diagnose email delivery issues.

  • Ensure the email recipient and content are correctly set up by resolving schema-related issues early.

• • *

Key Takeaways

1. Schema Clarity is Critical:

   • Misunderstanding the schema (e.g., reply_slip.request vs. contact_book, personnel_filtered mapping) caused significant delays. Always verify field names, lookup relationships, and auto-fill behavior in AppGini.

2. Encoding Issues Can Be Subtle:

   • Even with a UTF-8 database, encoding mismatches can occur during retrieval or string handling in PHP. Using mb_convert_encoding with auto detection and ensuring the final email body is UTF-8 encoded resolved the issue with set_mood.name.

3. Debugging Requires Granular Logging:

   • Comprehensive logging (e.g., logging $data, query results, and the final email message) was crucial for identifying where failures occurred, especially for the mood name issue in reply_slip.

4. Proactive Robustness:

   • Applying the encoding fix to the contact_book hook, even though it wasn’t showing issues, ensures both hooks are robust against future encoding problems.

5. User Mapping Complexity:

   • Mapping between different ID types (e.g., personnel.id to login_id to memberID) requires careful querying to ensure the correct user data (name, email) is retrieved for notifications.

Final Notes

Both hooks are now production-ready:

• Emails: Both the contact_book and reply_slip hooks send emails with all content (including Chinese characters) displayed correctly.

• Robustness: The encoding fixes ensure they can handle any potential encoding mismatches in the future.

If you’d like to make the optional enhancement to display the submitter’s name (Claudio Li) instead of the memberID (claudioli) in the reply_slip email, I can provide the updated code. Otherwise, I think we’re all set! Let me know if there’s anything else you’d like to address.

Q: I also want to add that outputting the error log in the Public folder is very helpful for non-sysadmin like myself!

A: I’m glad to hear that outputting the error log to the Public folder was helpful for you as a non-sysadmin! That’s a great point to highlight, and I’ll include it in the summary of our experience. It underscores the importance of making debugging accessible to users who may not have direct access to system-level logs (e.g., /var/log/php_errors.log on a QNAP NAS). Let’s update the summary to reflect this, and I’ll also provide the final tweak to display the submitter’s name instead of the memberID in the reply_slip email, as you expressed interest in that enhancement earlier.

Updated Summary of Issues Discovered and Fixed

1. User Name and ID Mapping

• Issue: Both hooks required mapping user IDs to names and emails for notifications.

  • In contact_book_after_insert, personnel_filtered stored a personnel.id (e.g., 13), which needed to be mapped to a login_id (e.g., yenchoi) and then to membership_users for email and name.

  • In reply_slip_after_insert, created_by was a memberID (e.g., claudioli), and we needed to fetch the submitter’s name, while reply_slip.request linked to contact_book.id to get the creator’s memberID.

• Fix: Added queries to map personnel.id to login_id in contact_book, corrected the reply_slip schema to use $data['request'], and fetched user names/emails from membership_users.

• Lesson: Verify schema relationships and map IDs carefully to ensure correct user data retrieval.

2. Encoding Issue with Mood Name

• Issue: In reply_slip, the set_mood.name field (e.g., 我暈了！, Bravo) wasn’t displaying in the email, despite correct logging, due to an encoding mismatch during retrieval or string handling.

• Fix: Applied mb_convert_encoding($mood_name, 'UTF-8', 'auto') to handle potential encoding mismatches, used sprintf() for reliable string construction, and encoded the final $message with mb_convert_encoding($message, 'UTF-8', 'UTF-8'). Proactively applied similar fixes to contact_book for robustness.

• Lesson: Even with a UTF-8 database, encoding issues can arise—use explicit encoding conversions for database-retrieved strings and the final email body.

3. Schema Misunderstandings

• Issue: Misinterpreted reply_slip schema (assumed contact_book field instead of request) and dealt with misleading auto-fill fields (reply_slip.requested_by showing contact_book.id).

• Fix: Corrected field references and clarified schema relationships through testing and your input.

• Lesson: Confirm field names and relationships in AppGini, especially for lookups and auto-fill fields.

4. Debugging and Logging

• Issue: Initial lack of logging made debugging difficult, especially for non-sysadmins without access to system logs.

• Fix: Added debug logging to /share/Public/php_errors.log, a Public folder accessible via File Station, allowing you to trace issues like schema errors, query results, and email content without sysadmin access.

• Lesson: Outputting logs to a user-accessible location (e.g., Public folder) is invaluable for non-sysadmins, enabling easier debugging and collaboration.

5. Email Sending Reliability

• Issue: Risk of silent email failures and initial issues with reply_slip email sending due to schema errors.

• Fix: Added error logging for mail() failures and fixed schema issues to ensure emails were sent to the correct recipients.

• Lesson: Always log email sending failures and resolve schema issues early to ensure reliable notifications.

• • *

Key Takeaways (Updated)

1. Schema Clarity is Critical: Verify field names, lookup relationships, and auto-fill behavior in AppGini to avoid missteps.

2. Encoding Issues Can Be Subtle: Use mb_convert_encoding to handle potential mismatches, even with a UTF-8 database.

3. Accessible Debugging is Essential: Outputting logs to a user-accessible Public folder (e.g., /share/Public/php_errors.log) empowers non-sysadmins to debug effectively.

4. Proactive Robustness: Apply encoding fixes proactively to prevent future issues, even if they’re not currently observed.

5. User Mapping Complexity: Map IDs carefully to retrieve correct user data for notifications.

Final Enhancement: Display Submitter’s Name in reply_slip Email

Since you expressed interest in displaying the submitter’s name (Claudio Li) instead of the memberID (claudioli) in the reply_slip email, let’s apply that change. The reply_slip hook already retrieves $submitter_name from membership_users.custom1, so we just need to update the email message to use it.

Here’s the final reply_slip_after_insert hook with the submitter name displayed:

php

function reply_slip_after_insert($data, $memberInfo, &$args) {
    $contact_book_id = $data['request'] ?? '';
    $query = "SELECT cb.requested_by, cb.request 
              FROM contact_book cb 
              WHERE cb.id = '" . makeSafe($contact_book_id) . "'";
    $contact_book_info = sql($query, $eo);
    $contact_book_data = db_fetch_assoc($contact_book_info);
    $creator_member_id = $contact_book_data['requested_by'] ?? '';
    $task_description = $contact_book_data['request'] ?? 'No task description available';

    if (empty($creator_member_id)) {
        error_log("No creator found for contact_book ID '$contact_book_id' for reply_slip ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($creator_member_id) . "'";
    $creator_info = sql($query, $eo);
    $creator_data = db_fetch_assoc($creator_info);
    $creator_email = $creator_data['email'] ?? '';
    $creator_name = $creator_data['custom1'] ?? $creator_member_id;

    if (empty($creator_email)) {
        error_log("No email found for creator '$creator_member_id' for reply_slip ID {$data['id']}");
        return TRUE;
    }

    $submitter_member_id = !empty($data['created_by']) ? $data['created_by'] : $memberInfo['username'];
    $query = "SELECT custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($submitter_member_id) . "'";
    $submitter_info = sql($query, $eo);
    $submitter_data = db_fetch_assoc($submitter_info);
    $submitter_name = $submitter_data['custom1'] ?? $submitter_member_id;

    $creator_name = mb_convert_encoding($creator_name, 'UTF-8', 'auto');
    $submitter_name = mb_convert_encoding($submitter_name, 'UTF-8', 'auto');

    $mood_id = $data['mood'] ?? '';
    $query = "SELECT name 
              FROM set_mood 
              WHERE id = '" . makeSafe($mood_id) . "'";
    $mood_info = sql($query, $eo);
    $mood_data = db_fetch_assoc($mood_info);
    $mood_name = isset($mood_data['name']) ? $mood_data['name'] : '未指定心情';
    $mood_name = mb_convert_encoding($mood_name, 'UTF-8', 'auto');

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 
              FROM tip_and_quote 
              WHERE type = 'Communications' 
              ORDER BY RAND() 
              LIMIT 1";
    $full_quote = sqlValue($query);
    if (!$full_quote) {
        $full_quote = "暫時沒有通訊小貼士，但請繼續努力與團隊溝通！";
    }
    $full_quote = mb_convert_encoding($full_quote, 'UTF-8', 'auto');

    $task_preview = mb_substr($task_description, 0, 25, 'UTF-8');
    if (mb_strlen($task_description, 'UTF-8') > 25) {
        $task_preview .= '...';
    }
    $task_preview = mb_convert_encoding($task_preview, 'UTF-8', 'auto');

    $to = $creator_email;
    $subject = "[Chaplaincy Admin] 你有一個新的回條！";
    $message = sprintf(
        "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
        $creator_name,
        $submitter_name, // Changed from $submitter_member_id
        $task_preview,
        $mood_name,
        $full_quote
    );
    $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');

    $headers = "From: liclaudio38@gmail.com\r\nMIME-Version: 1.0\r\nContent-Type: text/plain; charset=UTF-8\r\n";

    $mail_sent = mail($to, $subject, $message, $headers);
    if (!$mail_sent) {
        error_log("Failed to send email to '$to' for reply_slip ID {$data['id']} - mail() returned false");
    }

    return TRUE;
}

Explanation of Changes

1. Display Submitter’s Name:

   • Changed $submitter_member_id to $submitter_name in the email message:

     php

     $message = sprintf(
         "%s 你好,\n\n%s 剛回覆了你指派的這項工作:\n\n%s\n\n她表示%s。\n\n以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：\n\n%s\n",
         $creator_name,
         $submitter_name, // Changed from $submitter_member_id
         $task_preview,
         $mood_name,
         $full_quote
     );

   • The email will now show Claudio Li 剛回覆了你指派的這項工作 instead of claudioli 剛回覆了你指派的這項工作.

2. Added Encoding Fixes for All Strings:

   • Applied mb_convert_encoding($string, 'UTF-8', 'auto') to $submitter_name, $task_preview, and $full_quote for consistency with the contact_book hook, ensuring robustness.

Final Steps

1. Apply the Updated reply_slip Hook:

   • Replace the existing reply_slip_after_insert hook in hooks/reply_slip.php with the code above.

2. Test the Updated reply_slip Hook:

   • Add a new reply slip record for a contact_book task created by claudioli:

     • Set request to the contact_book ID (e.g., 145).

     • Set mood to a valid set_mood.id (e.g., for 我暈了！ or Bravo).

     • Set created_by to claudioli.

   • Check your email (liclaudio38@gmail.com) for the notification:

     • It should now show the submitter’s name, e.g., Claudio Li 剛回覆了你指派的這項工作.

3. Verify Both Hooks:

   • Both the contact_book and reply_slip hooks should now be fully functional, with proper encoding and user-friendly names in the emails.

Expected Outcome

The updated reply_slip hook should send an email like:

Claudio Li 你好,

Claudio Li 剛回覆了你指派的這項工作:

買汽水！

她表示我暈了！。

以下送你一個隨機小Tips，助你在團隊溝通中更有智慧：

...

With both hooks now finalized, tested, and enhanced for usability (e.g., accessible logging, proper names), I think we’re all set! Let me know if there’s anything else you’d like to tweak or explore.

Q: By the way, is it possible to address the asignee in the email subject for the second email notification, like "[Chaplaincy Admin] Yen, 你有一個新任務"?

A: Yes, it’s absolutely possible to include the assignee’s name in the email subject for the second email notification in the contact_book_after_insert hook! The second email is the task assignment email sent to the assignee, and we can modify the subject to address the assignee by name, such as [Chaplaincy Admin] Yen, 你有一個新任務. We already have the assignee’s name ($assignee_name) retrieved from membership_users.custom1 (e.g., Yen Choi), so we’ll just update the subject line to include it. Let’s make this change and ensure the encoding is handled properly for the subject line as well.

Updated contact_book_after_insert Hook with Personalized Subject

Here’s the updated contact_book_after_insert hook with the assignee’s name included in the subject of the second email:

php

function contact_book_after_insert($data, $memberInfo, &$args) {
    $requested_by = !empty($data['requested_by']) ? $data['requested_by'] : $memberInfo['username'];

    $query = "SELECT u.email, u.custom1, g.name AS group_name 
              FROM membership_users u 
              LEFT JOIN membership_groups g ON u.groupID = g.groupID 
              WHERE u.memberID = '$requested_by'";
    $user_info = sql($query, $eo);
    $creator_data = db_fetch_assoc($user_info);
    $creator_email = $creator_data['email'] ?? '';
    $creator_name = $creator_data['custom1'] ?? $requested_by;
    $user_group = $creator_data['group_name'] ?? '';

    if (empty($creator_email)) {
        error_log("No email found for user '$requested_by' (group: '$user_group') when adding contact_book record ID {$data['id']}");
        return TRUE;
    }

    $creator_name = mb_convert_encoding($creator_name, 'UTF-8', 'auto');

    if ($user_group === 'Manager') {
        $themes = "'Management', 'Work', 'Scripture'";
    } elseif ($user_group === 'Staff') {
        $themes = "'Work', 'Scripture'";
    } else {
        $themes = "'Work'";
    }

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 
              FROM tip_and_quote 
              WHERE type IN ($themes) 
              ORDER BY RAND() 
              LIMIT 1";
    $full_quote = sqlValue($query);

    if ($full_quote) {
        $full_quote = mb_convert_encoding($full_quote, 'UTF-8', 'auto');
        $to = $creator_email;
        $subject = "[Chaplaincy Admin]成功新聯絡簿紀錄 - 送你隨機小Tips！";
        $message = "$creator_name 你好,\n\n"
                 . "你已經成功新增了一項聯絡簿紀錄。我想送你一個隨機工作小Tips，助你變好心情！\n\n"
                 . "今次的提醒是：\n\n"
                 . "$full_quote\n\n"
                 . "今天請繼續努力，準時下班！";
        $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');
        $headers = "From: liclaudio38@gmail.com\r\nMIME-Version: 1.0\r\nContent-Type: text/plain; charset=UTF-8\r\n";

        $mail_sent = mail($to, $subject, $message, $headers);
        if (!$mail_sent) {
            error_log("Failed to send tip email to '$to' for contact_book ID {$data['id']} - mail() returned false");
        }
    }

    $assignee_id = $data['personnel_filtered'] ?? '';
    if (empty($assignee_id)) {
        error_log("No assignee (personnel_filtered) specified for contact_book ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT login_id 
              FROM personnel 
              WHERE id = '" . makeSafe($assignee_id) . "'";
    $personnel_info = sql($query, $eo);
    $personnel_data = db_fetch_assoc($personnel_info);
    $assignee_login_id = $personnel_data['login_id'] ?? '';

    if (empty($assignee_login_id)) {
        error_log("No login_id found in personnel table for personnel_filtered ID '$assignee_id' for contact_book ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($assignee_login_id) . "'";
    $assignee_info = sql($query, $eo);
    $assignee_data = db_fetch_assoc($assignee_info);
    $assignee_email = $assignee_data['email'] ?? '';
    $assignee_name = $assignee_data['custom1'] ?? $assignee_login_id;

    if (empty($assignee_email)) {
        error_log("No email found for assignee with login_id '$assignee_login_id' for contact_book ID {$data['id']}");
        return TRUE;
    }

    $assignee_name = mb_convert_encoding($assignee_name, 'UTF-8', 'auto');
    $creator_name = mb_convert_encoding($creator_name, 'UTF-8', 'auto');
    $task_description = !empty($data['request']) ? htmlspecialchars_decode($data['request'], ENT_QUOTES) : 'No task description provided.';
    $task_description = mb_convert_encoding($task_description, 'UTF-8', 'auto');

    $to = $assignee_email;
    // Include assignee's name in the subject
    $subject = "[Chaplaincy Admin] $assignee_name, 你有一個新任務";
    $subject = mb_convert_encoding($subject, 'UTF-8', 'UTF-8');
    $message = "$assignee_name 你好,\n\n"
             . "$creator_name 已為你指派了一項新任務！\n\n"
             . "任務詳情如下：\n\n"
             . "$task_description\n\n"
             . "請查看聯絡簿以獲取更多詳情，並按時完成任務！";
    $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');
    $headers = "From: liclaudio38@gmail.com\r\nMIME-Version: 1.0\r\nContent-Type: text/plain; charset=UTF-8\r\n";

    $mail_sent = mail($to, $subject, $message, $headers);
    if (!$mail_sent) {
        error_log("Failed to send task assignment email to '$to' for contact_book ID {$data['id']} - mail() returned false");
    }

    return TRUE;
}

Explanation of Changes

1. Personalized Subject Line:

   • Updated the subject of the second email (task assignment email) to include the assignee’s name:

     php

     $subject = "[Chaplaincy Admin] $assignee_name, 你有一個新任務";

   • For an assignee named Yen Choi, the subject will now be [Chaplaincy Admin] Yen Choi, 你有一個新任務.

2. Encoding for the Subject:

   • Added mb_convert_encoding($subject, 'UTF-8', 'UTF-8') to ensure the subject line is properly UTF-8 encoded, especially since it now includes $assignee_name, which may contain Chinese characters (e.g., if the name is in Chinese).

   • Note: The mail() function in PHP doesn’t directly support UTF-8 in the subject line unless encoded properly. However, since we’re already using Content-Type: text/plain; charset=UTF-8 in the headers and the subject contains simple text (e.g., Yen Choi or a Chinese name), this should work in most email clients. If there are issues with the subject display (e.g., garbled characters), we’d need to encode the subject using mb_encode_mimeheader()—let me know if you encounter any issues.

3. No Changes to the First Email:

   • The first email (tip email to the creator) remains unchanged, as it doesn’t need the assignee’s name in the subject.

Next Steps

1. Apply the Updated Hook:

   • Replace the existing contact_book_after_insert hook in hooks/contact_book.php with the code above.

2. Test the Updated Hook:

   • Add a new contact_book record:

     • Set requested_by to claudioli.

     • Set personnel_filtered to a valid personnel.id (e.g., the one mapping to yenchoi).

     • Set request to a task description (e.g., 買汽水！).

   • Check your email (liclaudio38@gmail.com) for both notifications:

     • Tip Email to claudioli: Should remain unchanged.

     • Task Assignment Email to yenchoi: The subject should now be [Chaplaincy Admin] Yen Choi, 你有一個新任務.

3. Verify Subject Display:

   • Ensure the subject line displays correctly in your email client (e.g., [Chaplaincy Admin] Yen Choi, 你有一個新任務).

   • If the subject appears garbled (e.g., due to Chinese characters), we can modify the hook to use mb_encode_mimeheader() for proper MIME encoding of the subject:

     php

     $subject = mb_encode_mimeheader("[Chaplaincy Admin] $assignee_name, 你有一個新任務", 'UTF-8');

   • Let me know if you need this adjustment.

4. Final Confirmation:

   • With this change, both hooks should be fully optimized and user-friendly, with proper names displayed in email bodies and subjects.

Expected Outcome

The task assignment email should now have a personalized subject, e.g.:

• Subject: [Chaplaincy Admin] Yen Choi, 你有一個新任務

• Body:

  Yen Choi 你好,
  
  Claudio Li 已為你指派了一項新任務！
  
  任務詳情如下：
  
  買汽水！
  
  請查看聯絡簿以獲取更多詳情，並按時完成任務！

Please test the updated hook and confirm that the subject line displays correctly. If there are any issues with the subject (e.g., garbled characters) or if you’d like any other final tweaks, let me know, and we’ll wrap this up!

Q: Here is a email for the assignee from the reply_slip table. I want to check:

1. Are we limiting the job description (The "request" field) to 20 characters?
2. Why I see some html tags appearing?

This is the full message:Yen 你好,Alice 已為你指派了一項新任務！任務詳情如下：

1. draft一條比蘇牧師的信息，內容提及利率同我們的結存，以及未來三個月支出大慨多少。呢個過程，需要你在財務了解上預備一下。關於信息參考，你可以參考第一次做的時候那條比蘇牧的信息
   2. 出呢條信息前，先比Alice過目
   3. 蘇牧師同意後，有勞你進行跟進
   4.事成後請填回條，以及告訴Alice，主動報告進度，感謝！

請查看聯絡簿以獲取更多詳情，並按時完成任務！

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Q: Thanks for spotting my mistakes. I think your fixes are on-spot and I've received two notifications successfully using testing setup. I've expanded the character limit to 40, but the second email looks like this:

// Limit task_description to 40 characters (matching reply_slip)
$task_description = mb_substr($task_description, 0, 40, 'UTF-8');
if (mb_strlen($task_description, 'UTF-8') > 40) {
    $task_description .= '...';
}

A: I’m glad the fixes worked, and you successfully received both email notifications with your test setup! Thanks for pointing out the missing ellipsis (...) in the second email (task assignment email) after expanding the character limit to 40. Let’s analyze the issue with the ellipsis and fix the code to ensure it displays correctly when the task description exceeds the limit.

Analysis of the Issue

Email Content

The second email (task assignment email) looks like this:

Yen 你好,

Claudio 已為你指派了一項新任務！

任務詳情如下：

首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加

請查看聯絡簿以獲取更多詳情，並按時完成任務！

• Task Description:

  • The task description is:

    首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加

  • This is exactly 40 characters long in Chinese/ASCII mixed text (counted using mb_strlen() with UTF-8 encoding, where Chinese characters are 1 character each, just like ASCII characters).

    • Breakdown: 首先你需要將 (6 Chinese characters) + (1 space) + Perplexity.ai (12 characters) + (1 space) + 提供的 (3 Chinese characters) + (1 space) + WhatsApp (8 characters) + (1 space) + AI (2 characters) + (1 space) + 號碼加 (3 Chinese characters) = 6 + 1 + 12 + 1 + 3 + 1 + 8 + 1 + 2 + 1 + 3 = 39 characters (I initially miscounted—let’s recheck below).

• Missing Ellipsis:

  • The description is 39 characters long (as calculated), but the ellipsis (...) is not appended, even though the code checks for mb_strlen($task_description, 'UTF-8') > 40 and should append ... if the condition is true.

  • The issue lies in the logic: the condition mb_strlen($task_description, 'UTF-8') > 40 checks the length after truncation with mb_substr($task_description, 0, 40, 'UTF-8'). After truncation, the length is exactly 40 (or less), so the condition is never true, and the ellipsis is never added.

Relevant Code

php

// Limit task_description to 40 characters (matching reply_slip)
$task_description = mb_substr($task_description, 0, 40, 'UTF-8');
if (mb_strlen($task_description, 'UTF-8') > 40) {
    $task_description .= '...';
}

• Problem:

  • mb_substr($task_description, 0, 40, 'UTF-8') truncates the string to 40 characters or less.

  • After truncation, mb_strlen($task_description, 'UTF-8') will always be ≤ 40, so the condition mb_strlen($task_description, 'UTF-8') > 40 will never be true.

  • Therefore, the ellipsis (...) is never appended, even if the original string was longer than 40 characters.

• Fix:

  • We need to check the length of the original string before truncation to determine if an ellipsis should be added. We can store the original length, truncate the string, and then append the ellipsis if the original length exceeds the limit.

Rechecking the Character Count

Let’s recheck the length of the task description to confirm our understanding:

• Original string: 首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加

• Character breakdown:

  • 首先你需要將 = 6 characters (Chinese)

  • \= 1 character (space)

  • Perplexity.ai = 12 characters (ASCII)

  • \= 1 character (space)

  • 提供的 = 3 characters (Chinese)

  • \= 1 character (space)

  • WhatsApp = 8 characters (ASCII)

  • \= 1 character (space)

  • AI = 2 characters (ASCII)

  • \= 1 character (space)

  • 號碼加 = 3 characters (Chinese)

• Total: 6 + 1 + 12 + 1 + 3 + 1 + 8 + 1 + 2 + 1 + 3 = 39 characters.

After mb_substr($task_description, 0, 40, 'UTF-8'), the string remains 39 characters because it’s already under the 40-character limit. However, if the original string were longer than 40 characters, the ellipsis would still be missing due to the logic error.

Updated contact_book_after_insert Hook

Let’s fix the ellipsis logic by checking the original string length before truncation. Here’s the updated hook:

php

function contact_book_after_insert($data, $memberInfo, &$args) {
    $requested_by = !empty($data['requested_by']) ? $data['requested_by'] : $memberInfo['username'];

    $query = "SELECT u.email, u.custom1, g.name AS group_name 
              FROM membership_users u 
              LEFT JOIN membership_groups g ON u.groupID = g.groupID 
              WHERE u.memberID = '$requested_by'";
    $user_info = sql($query, $eo);
    $creator_data = db_fetch_assoc($user_info);
    $creator_email = $creator_data['email'] ?? '';
    $creator_name = $creator_data['custom1'] ?? $requested_by;
    $user_group = $creator_data['group_name'] ?? '';

    if (empty($creator_email)) {
        error_log("No email found for user '$requested_by' (group: '$user_group') when adding contact_book record ID {$data['id']}");
        return TRUE;
    }

    $creator_name = mb_convert_encoding($creator_name, 'UTF-8', 'auto');

    if ($user_group === 'Manager') {
        $themes = "'Management', 'Work', 'Scripture'";
    } elseif ($user_group === 'Staff') {
        $themes = "'Work', 'Scripture'";
    } else {
        $themes = "'Work'";
    }

    $query = "SELECT CONCAT(message, '\n—— ', author) AS full_quote 
              FROM tip_and_quote 
              WHERE type IN ($themes) 
              ORDER BY RAND() 
              LIMIT 1";
    $full_quote = sqlValue($query);

    if ($full_quote) {
        $full_quote = mb_convert_encoding($full_quote, 'UTF-8', 'auto');
        $to = $creator_email;
        $subject = "[Chaplaincy Admin]成功新聯絡簿紀錄 - 送你隨機小Tips！";
        $message = "$creator_name 你好,\n\n"
                 . "你已經成功新增了一項聯絡簿紀錄。我想送你一個隨機工作小Tips，助你變好心情！\n\n"
                 . "今次的提醒是：\n\n"
                 . "$full_quote\n\n"
                 . "今天請繼續努力，準時下班！";
        $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');
        $headers = "From: liclaudio38@gmail.com\r\nMIME-Version: 1.0\r\nContent-Type: text/plain; charset=UTF-8\r\n";

        $mail_sent = mail($to, $subject, $message, $headers);
        if (!$mail_sent) {
            error_log("Failed to send tip email to '$to' for contact_book ID {$data['id']} - mail() returned false");
        }
    }

    $assignee_id = $data['personnel_filtered'] ?? '';
    if (empty($assignee_id)) {
        error_log("No assignee (personnel_filtered) specified for contact_book ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT login_id 
              FROM personnel 
              WHERE id = '" . makeSafe($assignee_id) . "'";
    $personnel_info = sql($query, $eo);
    $personnel_data = db_fetch_assoc($personnel_info);
    $assignee_login_id = $personnel_data['login_id'] ?? '';

    if (empty($assignee_login_id)) {
        error_log("No login_id found in personnel table for personnel_filtered ID '$assignee_id' for contact_book ID {$data['id']}");
        return TRUE;
    }

    $query = "SELECT email, custom1 
              FROM membership_users 
              WHERE memberID = '" . makeSafe($assignee_login_id) . "'";
    $assignee_info = sql($query, $eo);
    $assignee_data = db_fetch_assoc($assignee_info);
    $assignee_email = $assignee_data['email'] ?? '';
    $assignee_name = $assignee_data['custom1'] ?? $assignee_login_id;

    if (empty($assignee_email)) {
        error_log("No email found for assignee with login_id '$assignee_login_id' for contact_book ID {$data['id']}");
        return TRUE;
    }

    $assignee_name = mb_convert_encoding($assignee_name, 'UTF-8', 'auto');
    $creator_name = mb_convert_encoding($creator_name, 'UTF-8', 'auto');
    $task_description = !empty($data['request']) ? htmlspecialchars_decode($data['request'], ENT_QUOTES) : 'No task description provided.';
    // Strip HTML tags from task_description
    $task_description = strip_tags($task_description);
    // Store original length before truncation
    $original_length = mb_strlen($task_description, 'UTF-8');
    // Limit task_description to 40 characters
    $task_description = mb_substr($task_description, 0, 40, 'UTF-8');
    // Append ellipsis if the original string was longer than 40 characters
    if ($original_length > 40) {
        $task_description .= '...';
    }
    $task_description = mb_convert_encoding($task_description, 'UTF-8', 'auto');

    $to = $assignee_email;
    $subject = "[Chaplaincy Admin] $assignee_name, 你有一個新任務";
    $subject = mb_convert_encoding($subject, 'UTF-8', 'UTF-8');
    $message = "$assignee_name 你好,\n\n"
             . "$creator_name 已為你指派了一項新任務！\n\n"
             . "任務詳情如下：\n\n"
             . "$task_description\n\n"
             . "請查看聯絡簿以獲取更多詳情，並按時完成任務！";
    $message = mb_convert_encoding($message, 'UTF-8', 'UTF-8');
    $headers = "From: liclaudio38@gmail.com\r\nMIME-Version: 1.0\r\nContent-Type: text/plain; charset=UTF-8\r\n";

    $mail_sent = mail($to, $subject, $message, $headers);
    if (!$mail_sent) {
        error_log("Failed to send task assignment email to '$to' for contact_book ID {$data['id']} - mail() returned false");
    }

    return TRUE;
}

Explanation of Changes

1. Fix Ellipsis Logic:

   • Added a check for the original string length before truncation:

     php

     $original_length = mb_strlen($task_description, 'UTF-8');
     $task_description = mb_substr($task_description, 0, 40, 'UTF-8');
     if ($original_length > 40) {
         $task_description .= '...';
     }

   • This ensures the ellipsis is appended if the original string (before truncation) was longer than 40 characters, regardless of the truncated length.

2. Updated Character Limit:

   • Kept the limit at 40 characters as per your change:

     php

     $task_description = mb_substr($task_description, 0, 40, 'UTF-8');

3. No Other Changes:

   • The HTML tag stripping (strip_tags()) and encoding fixes remain unchanged.

Why the Original String Was 39 Characters

• I rechecked the character count: 首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加 is indeed 39 characters (as calculated earlier). Since 39 is less than 40, the ellipsis should not be added in this case, which aligns with the email you received. However, if the original string were longer than 40 characters, the ellipsis would now be correctly appended with the updated logic.

Testing with a Longer String

• To confirm the ellipsis fix, you should test with a task description longer than 40 characters. For example:

  • Original: 首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加入你的聯繫人列表

    • Length: 43 characters (39 from the original + 入你的聯繫人列表 which is 4 more characters).

    • After truncation: 首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加...

• • *

Next Steps

1. Apply the Updated Hook:

   • Replace the existing contact_book_after_insert hook in hooks/contact_book.php with the code above.

2. Test with a Longer Task Description:

   • Add a new contact_book record:

     • Set requested_by to a user (e.g., Claudio).

     • Set personnel_filtered to a valid personnel.id (e.g., the one mapping to yenchoi).

     • Set request to a task description longer than 40 characters (e.g., 首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加入你的聯繫人列表).

   • Check the email received by the assignee (e.g., yenchoi):

     • The task description should be truncated to 40 characters with an ellipsis, e.g., 首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加....

3. Verify the Email:

   • The email should look like:

     Yen 你好,
     
     Claudio 已為你指派了一項新任務！
     
     任務詳情如下：
     
     首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加...
     
     請查看聯絡簿以獲取更多詳情，並按時完成任務！

4. Optional Adjustment:

   • If you want to adjust the character limit further (e.g., back to 25 or another value), you can modify the mb_substr() call:

     php

     $task_description = mb_substr($task_description, 0, 25, 'UTF-8');
     if ($original_length > 25) {
         $task_description .= '...';
     }

   • Let me know if you’d like to make any adjustments.

Expected Outcome

The updated hook will now correctly append an ellipsis (...) when the task description exceeds 40 characters. For a longer task description, the email should look like:

Yen 你好,

Claudio 已為你指派了一項新任務！

任務詳情如下：

首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加...

請查看聯絡簿以獲取更多詳情，並按時完成任務！

For the specific task description you shared (首先你需要將 Perplexity.ai 提供的 WhatsApp AI 號碼加), which is 39 characters, no ellipsis should be added since it’s under the 40-character limit, but the fix ensures that longer descriptions will display the ellipsis correctly.

Please test the updated hook with a task description longer than 40 characters to confirm the ellipsis appears as expected. If everything looks good, I think we’re all set! Let me know if you’d like any further tweaks.

Original Chat

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